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Steps to Take If You Will Be Losing Access to a Specific IT Service

If you will no longer have access to certain services in your new role, you may need to take steps to save or transfer files.

This article applies to: NetIDs


Cornell Box

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to Box.

Access to Box will continue for retiring faculty and for individuals who are switched to a sponsored NetID.

If you will be losing access to Box, before your status changes, you should:

OneDrive

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to OneDrive.

Access to OneDrive will continue for retiring faculty, and for individuals who are switched to a sponsored NetID.

Before your status changes:

  • Transfer any personal files you want to save to a personal storage account or device. Microsoft offers a free, 15-GB personal account.
  • Transfer documents related to class, department, or student organization activities to an appropriate person: share the documents, then have the person copy them to a folder they own. They must make a copy before your NetID has its status changed.

Microsoft Office obtained via Office Pro Plus

Students leaving Cornell (by graduating or otherwise) and faculty and staff leaving Cornell (by retiring or otherwise) will need to purchase Office to continue using it.

You will be prompted by Microsoft to purchase Office the next time you launch the software. If you don’t purchase Office, you will still be able to open the documents you created but won’t be able to edit them or create new documents.

Adobe Creative Cloud / Acrobat Pro DC

Access to Cornell's Adobe Creative Cloud and Acrobat Pro DC license is provided for university business use. These products are available to university employees who have a documented Cornell business need for the software. 

Retirees, retired faculty, and other former employees are not eligible to use Cornell's Adobe license, and access to the license will be removed within 30 days.

Emeritus faculty are eligible for the Adobe license, subject to the same restrictions as regular employees.

Former employees and retirees who wish to continue to use Adobe Creative Cloud and/or Acrobat Pro DC will need to purchase their own individual retail subscriptions from Adobe.

Cornell Blog service

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to blogs they own.

Access to blogs they own will continue for retiring faculty.

Before your status changes, keep a copy of any blogs you want to save by exporting the blog

Assign administrative access to another person for blogs that need to remain active.

Cornell Survey Tool (Qualtrics)

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will lose access to surveys they created or to which they had administrative access.

Access to surveys they created or to which they had administrative access will continue for retiring faculty.

Before your status changes

  • Keep a copy of surveys you want to save by exporting the surveys as a txt or qsf file.
  • Keep a copy of survey data you want to save by downloading the data in a variety of formats.
  • Close open surveys.
  • Transfer ownership of surveys that will remain active by emailing surveys@cornell.eduwith
    • Your name
    • Your NetID
    • Name of the survey(s) to assign to new owner(s)
    • Name and NetID of the new owner(s)

LinkedIn Learning with Lynda.com (online training)

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will need to purchase a personal LinkedIn Learning subscription to continue using the service.

Before leaving Cornell, you should link your personal LinkedIn account to your Cornell LinkedIn Learning account. For details on how to do that, visit Connecting your LinkedIn Profile.

Access to LinkedIn Learning will continue for retiring faculty.

LastPass (password manager)

For students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (other than emeritus), your LastPass enterprise account will be converted to a free personal account. 

All shared folder information will go away. If you are a member of a shared folder, that folder will disappear. If you are an administrator of a shared folder, you will no longer have access to it, so be sure there is at least one other administrator.

About this Article

Last updated: 

Monday, October 7, 2019 - 2:43pm

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