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What Happens When You Graduate: Steps to Take Before Becoming an Alum

Plan now to transfer data important to you, such as passwords, surveys, publications, research, blogs, presentations, et cetera.  

This article applies to: Students


As you move on from your Big Red experience, make sure that your hard work “graduates” with you. When you transition to alum, you’ll leave behind the services that Cornell offers to enrolled students. (If you continue to work for the university after graduation, read more about what may be available to you as an employee.) 

The chart below summarizes the most common services used by students and offers suggestions about what steps to take next.

Service (links open the app)

What should I do? 
Box 

Transfer ownership of folders and documents related to department or student organization activities to an appropriate person.

Move your files to a personal storage account. Some options include a personal Box account*, DropBox, Google Drive, or your local hard drive. Other storage options exist, both paid and free, and we encourage you to choose the best option for your personal situation. 

* Box offers a free personal account, but this does not automatically transfer files from your Cornell Box account. 

Canvas 

Access to Canvas is not specifically removed for students who leave the university. However, you will only be able to see courses to which you have been added by an instructor. 
Cornell Blogs 

Assign administrative access to another person for departmental or university blogs that you maintained, and which need to remain active. 

You will not have access to personal blogs that you created through the CU Blog Service. Before your status changes, keep a copy of any blogs you want to save by exporting the blog

Cornell G Suite Email

Graduating students can keep their Cornell NetID email address. Students who graduate in August 2022 or before retain access to their Cornell Gmail (Google Workspace for Education) account as alumni. Graduating students or current alumni will the option to switch to an alumni Office 365 account when they become available in September 2022.

Students wishing to save content from their Cornell Gmail / Google Workspace for Education account might consider using Google Takeout to download or transfer content. (Because Google Takeout is not a Cornell service, its use is not supported by Cornell IT staff.)

For more details about upcoming changes to email and storage services for alumni, visit Alumni: Preparing for Storage Changes.

Electronic Pay Stubs in Workday 

Log on to Workday and download PDFs of pay stubs that you want to keep. The university will mail you tax documents at the beginning of next year, so remember to update your address in Workday so these documents reach you. 

LastPass

Your LastPass account will be converted to a free personal account. Your credentials will continue to work, but shared folder information will go away. If you enrolled in LastPass Families, the associated accounts will convert to Free accounts, which may affect shared folders. (You will have the option to convert to a LastPass Premium subscription, which will preserve some Families benefits.)

LastPass accounts that have transitioned to free personal accounts are not protected by Cornell’s two-factor authentication. Set up another form of two-factor authentication to protect your personal LastPass accounts, such as LastPass's Authenticator

Library Resources Alumni have access to library print and online resources when licenses permit. Refer to the Cornell University Library site for specific information. 
LinkedIn Learning

If you wish to keep using LinkedIn, and do not have access through an employer, you will need to purchase a personal LinkedIn Learning subscription  to continue using the service. 

If you have a personal LinkedIn Learning account, link it to your Cornell LinkedIn Learning account before you leave. For details on how to do that, visit Connecting your LinkedIn Profile

Microsoft Office

You will be prompted by Microsoft to purchase Office the next time you launch the software. If you don’t purchase Office, you will still be able to open the documents you created but won’t be able to edit them or create new documents. 

In addition to purchasing your own Office license, there are many paid and free alternatives. We encourage you to choose the best option for your personal situation. 

OneDrive

Transfer documents related to class, department, or student organization activities to an appropriate person. 

Move your files to a personal storage account. Some options include a personal Box account, DropBox, Google Drive, Microsoft, or your local hard drive. Other storage options exist, both paid and free, and we encourage you to choose the best option for your personal situation. 

Qualtrics

You will no longer have access to surveys you created or to which you had administrative access. 

Before your status changes: 

Transfer ownership of surveys that will remain active by emailing surveys@cornell.edu with: 

  1. Your name 
  2.  Your NetID 
  3. Name of the survey(s) to assign to new owner(s) 
  4.  Name and NetID of the new owner(s) 

Keep a copy of surveys you want to save by exporting the surveys as a txt or qsf file. 

Keep a copy of survey data you want to save by downloading the data in a variety of formats. 

Close open surveys. 

Student Essentials You will continue to have access to Student Essentials. 
Who I Am You will continue to have access to Who I Am.
Zoom Your account will become a free, basic Zoom account, and you will need to login using Zoom's sign-in page rather than the Cornell Zoom login page. (As a reminder, you will no longer be able to join Cornell Zoom meetings that are restricted to authenticated Cornell users.)  

If you don’t see a CIT-provided software or service listed here that you have access to as a university student, please contact the IT Service Desk for guidance. 

About this Article

Last updated: 

Friday, September 9, 2022 - 3:30pm

Audience: 

Students

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