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Cornell University

Zoom Recording Help

This article applies to: Zoom

In This Article

In general:

  • Students can only create Cornell Zoom recordings in local storage (not Zoom Cloud recordings).
  • Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission.
  • Faculty and staff who host a meeting can choose local or cloud storage for their recording.

Local Recording

This is the only option available to students. It it also available to faculty and staff.

The following link will take you to the vendor's help documentation:

Zoom Recording Help

The following sections are the most useful.

Cloud Recording

This option is available to faculty and staff who host or co-host a meeting. It is not available to faculty and staff attending meetings, nor to students.

Cloud recordings are automatically transferred to Cornell's Video on Demand service. You will be able to access your meeting recordings there; you will not be able to access them through Zoom's web portal. Cloud recordings are not retained indefinitely and are auto-deleted after 120 days. The VOD is the long-term repository for Zoom cloud recordings (beyond 120 days).

For important considerations about where Zoom Cloud recordings are saved and what users associated with the Zoom meeting have permission to edit and publish the recordings after they have been transferred to Video on Demand, see the section below, "About Zoom Cloud Recordings and Video on Demand."

Allow a Participant to Record

The meeting host can record their own meetings. The vendor's documentation on Allowing a Participant to Record covers this topic. The vendor's page refers to local recording, but the same steps work for cloud recording.

The meeting host can also grant one or more participants recording privileges, but participants will only be allowed to record locally.

Start, Stop, or Pause a Cloud Recording

While in a meeting:

  1. Click Record in the Zoom toolbar.

  2. Select Record to the Cloud. Your recording will begin.
  3. To stop recording, click Pause/Stop Recording or End Meeting.

Once the recording has been stopped, Zoom will process the recording, then transfer it to Cornell's Video on Demand service. You'll get a message from Zoom telling you that your recording has been transferred, but it might not be available in Cornell's Video on Demand service immediately.

Accessing Your Recordings (Overview)

See our Video on Demand site for information on common tasks. The most frequent question is "how do I download my recording," so we summarize that for you here.

  1. Log in to the Video on Demand service
  2. Click My Media.
  3. Click the title of the desired video.
  4. If you see Download (next to Details and Share), skip to step 5 below. If you do not see a Download button, follow the lettered steps here:

    1. Click Actions, then select Edit.
    2. Click Downloads.
    3. Select as many versions (sizes) as you want to make available, then click Save. Select Source for the highest quality; the options are in order from highest quality to lowest. Remember that the higher the quality, the larger the file.

    4. Click Go To Media. You will now see Download next to Details and Share.
  5. Click Download. You'll be shown a list of format choices (based on your selection earlier). There may be only one format. That's okay.
  6. Click Download next to the desired format; the sources are in order with the highest quality (and largest file size) first. Your download will start.

Note: When downloading a Zoom Cloud Recording, the file downloads without the .mp4 extension. As a workaround, alter the file name to add .mp4 as the file extension. This issue does not impact video playback on Video On Demand, only playback of the local file when downloaded.

If you plan to share your recording with others, see our Share Your Media article for details.

If you want others to be able to view your recording but not download it, see the Enable or Disable Downloading section of our Share Your Media article.

About Zoom Cloud Recordings and Video on Demand (VOD)

Where Are Zoom Cloud Recordings Saved In VOD?

Zoom cloud recordings are saved to the VOD account of the owner of the recorded meeting.

If you are a co-host or alternative host, you can initiate a cloud recording, but be aware that recording will be stored in the VOD account of the person who scheduled and owns the meeting. If you schedule a meeting on someone else's behalf and then record that meeting to the cloud, the recording will be stored in their VOD account, not yours.

Who Has Permissions to Edit and Publish Zoom Cloud Recordings in VOD?

Since early to mid-September 2023, when Zoom Cloud recording videos are imported into Video on Demand, any users who were alternative hosts in the original Zoom session will by default be granted Co-editor and Co-Publisher rights to the corresponding video content in Video on Demand. While it is anticipated that Kaltura (the VOD vendor) will add options to manage this feature in the future, currently it is how the import process works.

In some cases, Zoom session hosts may in fact want alternative hosts for the original Zoom session to have Co-Editor and Co-Publisher permissions on the resulting content in Video on Demand. If that is the case, then no action is needed.

Can I Change Who Has Permission to Edit and Publish My VOD Videos?

Yes. If Zoom session hosts do not want alternative hosts to retain Co-Editor and Co-Publisher permissions for content imported into Video on Demand, they can remove any unwanted collaborators from the video’s Media Collaborators list. For details about how to remove collaborators, visit Remove or Change Collaborator Permissions.


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