IT Services Available with Your Role at Cornell
Cornell links which services you can access with the role or relationship that you have with the university. CIT works with the offices of record, sponsors, and service providers to adjust your privileges when your role or relationship changes.
This article applies to: NetIDs
About This Page
The tables below detail which services are available to Cornell community members depending on their roles with the university. Current faculty, staff, and students generally have access to most Cornell services.
- Individuals changing to a new role that may cause them to lose access to particular services should save work or research information, or transfer administrative control of materials and resources, before their status changes. See What Happens When You Leave: Steps to Take Regarding Access to a Specific IT Service.
- Employees and faculty who leave the university without retiring (or becoming emeriti) do not retain access to any Cornell services.
- Postdocs are employees, so the Staff role applies to their access to services, with the exception of their access to email. Visit More About Former Postdoc Email to learn more.
Services Provided for Active Roles: Faculty, Staff, and Other Employee Roles
Find the column for your current role, then read down to see which services are available to you.
You may need to use the scrollbar at the bottom of the table depending on your screen size.
Active Academics | Staff | Exception with Sponsor | Temporary | Affiliate | Trustee | ||
---|---|---|---|---|---|---|---|
Notes | Includes all active academic and faculty roles | See notes 1, 3 | |||||
Microsoft 365 mailbox | |||||||
Optional Google Workspace account | |||||||
Microsoft 365 desktop programs (see also Note 7) | |||||||
OneDrive | |||||||
Microsoft Teams | |||||||
Forward email to external address (see Note 4) | |||||||
Software downloads | Varies by product and affiliate group | ||||||
Adobe Creative Cloud and Acrobat Pro (See Note 6) |
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Who I Am | |||||||
Electronic Pay Stubs in Workday | |||||||
Library resources | |||||||
Zoom |
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Box |
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Online Learning (LinkedIn and SkillSoft) |
Services Provided for Emeriti, Retired Academics, Retired Staff, and Former Postdocs
Find the column for your current role, then read down to see which services are available to you.
You may need to use the scrollbar at the bottom of the table depending on your screen size.
Emeriti | Retired Faculty | Retired Staff | Former Postdoc | ||
---|---|---|---|---|---|
Notes | Includes both professorial and RTE emeritus roles. | Includes RTE faculty retirees who retain access to Box and Online learning | For Leaves of Absence or Layoff see Note 2 | See also More About Former Postdoc Email | |
Microsoft 365 mailbox | |||||
Optional Google Workspace account | |||||
Microsoft 365 desktop programs (see also Note 7) | |||||
OneDrive | |||||
Microsoft Teams | |||||
Forward email to external address (see Note 4) | |||||
Software downloads | |||||
Adobe Creative Cloud and Acrobat Pro (see Note 6) | |||||
Who I Am | |||||
Electronic Pay Stubs in Workday | |||||
Library resources | |||||
Zoom | See note 5 | ||||
Box | |||||
Online Learning (LinkedIn and SkillSoft) |
Notes
- Pay stubs and personal information:
- Former employees who need copies of paystubs or who need to change personal information (for example, a home address in order to receive W2’s) should contact the Payroll Office.
- Retirees can continue to access paystubs in Workday.
- Faculty and staff on a leave of absence or on layoff status can retain full access to employee services for up to 12 months following the leave or layoff date.
- Cornell Cooperative Extension retirees from campus retain their NetIDs. County retirees do not.
- Office 365 Email Forwarding: Former Cornell employees who are alumni or students should be aware of changes that will be taking place to email and storage services for students and alumni. For details, visit Alumni: Preparing for Storage Changes and Students: Preparing for Storage Changes. Former employees who forwarded their Office 365 email to an external address and wish to continue to do so after their status changes must set up Forwarding in Google Workspace to an External Address before their Office 365 access ends.
- Emeriti retain access to Zoom, but this is not currently an automatic process. Emeriti who need Zoom access should contact the IT Service Desk.
- Adobe Creative Cloud and Adobe Acrobat Pro licenses are limited to those with a documented university business need and require local department approval.
- Installation of Microsoft 365 desktop programs (formerly Microsoft Office) is only available for indicated roles. Note that Microsoft offers free online versions of Word, Excel, and PowerPoint to anyone.
Death or Incapacity
Requests to access or deactivate accounts belonging to staff or faculty who are incapacitated or deceased should be directed to Cornell's HR Services and Transitions Center by email or phone (607-255-3936).
Faculty or Staff: Questions or Concerns about Status?
If you believe you received a NetID deprovisioning notification in error, or have other questions or concerns, please contact your department’s human resources staff. If you do not know who those individuals are, Find Your HR Rep.
Students and Alumni
In the following table, find the column under your current role with the university and read down to see which services are available to people in that role.
Student | Alumni | Former Student not alumni (see notes 1 and 2) | |
---|---|---|---|
Office 365 mailbox | Available starting September 2022 | ||
Google Workspace account | Graduated August 2022 or earlier | ||
Forward email to external address | |||
Microsoft Office | |||
OneDrive | |||
Microsoft Teams | |||
Software downloads | |||
Student Essentials | |||
Who I Am | |||
Electronic Pay Stubs in Workday | |||
Library resources | See note 3 | ||
Zoom | |||
Box |
Notes
- Former students who are not alumni lose access to their Cornell G Suite for Students account, library resources, licensed software downloads, and other Cornell services reserved for student use. They can still access Student Center.
- Students on an official leave of absence retain their NetIDs for up to 5 years.
- Library resources: E-resource access is provided when licenses permit. Cornell University Library also has resources for Alumni and Friends.
Students and Alumni: Questions or Concerns?
If you believe you received the NetID deprovisioning notification in error, or have other questions or concerns, please contact the Office of the Registrar.
Comments?
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