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Shared File Services

Shared File Services

Flexible, secure, file storage

Shared File Services (SFS) provide file storage which enables sharing of files between groups of users and computers.

  • Support either the CIFS or NFS (v3) protocols.
  • Off-site tape copy of the data maintained for protection against an Ithaca campus disaster. (No extra fee.)
  • Optional snapshots of the data within the share itself (usable for restoring individual files).
  • Replication of the data across two physical sites on campus. (Requires extra fee.)

Colleges, units, departments, and individuals can order shares of varying sizes. 

Shares are centrally provided, monitored, and have an offsite disaster recovery (DR) copy.

The following protocols and operating systems are supported.

CIFS NFS (v3)
Windows X
Macintosh X
Unix X

Terms and Conditions

Fees are billed monthly to your Kuali Account as listed under Fees and Billing.

Computers accessing Shared File Services must comply with the Technical Requirements.

Computers accessing shares configured for confidential data must be configured and managed in compliance with Policy 5.10 Information Security by the technical support provider.

What to use a share for?  See the Appropriate Uses for Shares page.

Related Policies


Service Details

Best for:

  • University (mission data) that needs to be stored in a secure, central location. 
  • Files you want to share within your department or with other departments at the University.

Capacity:

  • Low velocity data. Less than a 20% daily change rate. Examples: Microsoft Office documents; small databases (with a very small number of users); disk-image storage (ISO, DMG); files without excessive updates/downloads.
  • If daily change rate is higher than 20%, but data does not require DR-backups, Shared File Services may still be appropriate.  Examples: Data composed of temporary files from a data conversion process (no possible DR restoration) or duplicate data files whose master copy is elsewhere.

Regulated Data:

See the Regulated Data Chart for Cornell policy considerations for this service.

Support Contact:

Compare to:

Best for:

Servers that you don't want to manage yourself and do want to maintain on campus. 

Also used for:

  • Disaster recovery.
  • Back ups.
  • Virtual or physical servers.

2 Box

Share your files with unlimited storage for free, thanks to a campus-wide license.

Best for:

  • Storing and sharing large numbers of documents.
  • provides tools to easily edit common files in Office on the desktop or in Office Online.
  • Can share files with anyone with an email address / collaborate with other institutions.
  • Excellent security for your data with encryption of your data both in transmission and while stored in the cloud, detailed auditing of who has acted on and viewed your files, watermarking of files, and view-only files that you can prevent others from downloading.

Cost:

Shared File ServicesManaged ServersBox
Cost:For FeeFor FeeNo Fee

Audiences:

Shared File ServicesManaged ServersBox
Alumni:
Faculty:
IT Professionals:
Staff:
Students:
Visitors:

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