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NetIDs: What Happens When You Leave

Information about how your access to Cornell services will change when you graduate, retire, or leave the university.

This article applies to: Cornell Optional Email Alias, NetIDs


When you transition to a new relationship to Cornell (because you've graduated, retired, left your job, etc.), you will receive an email indicating your access to Cornell services is changing. The change process is called NetID deprovisioning.

When your Cornell NetID is deprovisioned:

  • It will remain in the university system, but your access to university services may change. 
  • Your entry in the Cornell Directory will be either deleted or modified. NetIDs are modified for those who have a continuing relationship with the university: alumni, students, and exceptions with sponsors.

Services Available with Your New Relationship to Cornell

Look for your new relationship to Cornell in the tables below. The first table includes columns for people who move from one status (like student) to another (like staff or faculty).

Please be aware that most academic employees are not faculty. (Faculty positions include professor, associate or assistant professor, dean, and provost.) Lecturers, researchers, librarians, and adjunct or visiting professors are non-faculty—when they retire, their status changes to Retiree, not Retired Faculty.

Employees who leave without retiring, and faculty who leave without retiring or becoming emeritus, do not retain access to any Cornell services.

Academic, Faculty, Retired Faculty, and Emeriti Staff Retiree Exception
with
Sponsor
Temp Affiliate Trustee Former Postdoc
Office 365 mailbox Yes Yes Yes Yes Yes Yes Yes
Forward email to external address Yes Yes Yes Yes Yes Yes Yes Yes
Software downloads Yes Yes
Who I Am Yes Yes Yes Yes Yes Yes Yes Yes
Electronic Pay Stubs in Workday Yes Yes Yes
Library resources Yes Yes Yes
Zoom Yes Yes Yes
Notes Retired faculty and emeriti retain access to all IT services except Zoom. CCE retirees from campus retain their NetID. County retirees do not.
Other services Current faculty, staff, and students generally have access to most Cornell services. Individuals who are changing to a different status should take steps to save information or transfer access before their status changes; see Details for Specific Services, below.

Student Alumni Former Student
(not alumni)
Office 365 mailbox Yes
Cmail account Yes Yes
Forward email to external address Yes Yes
Software downloads Yes
Student Center Yes Yes Yes
Who I Am Yes Yes
Electronic Pay Stubs in Workday Yes
Library resources Yes *note
Zoom Yes

*E-resource access when licenses permit. Alumni access to library resources is explained on the university library web site.

More information for:


Faculty and Staff

Pay stubs and personal information 

  • Former employees who need copies of paystubs or who need to change personal information—for example, a home address in order to receive W2’s—should contact the Payroll Office
  • Retirees can continue to access paystubs in Workday.

Leave of absence or layoff status

Faculty and staff on a leave of absence or on layoff status can retain full access to employee services for up to 12 months following the leave or layoff date.

Death or incapacity

Requests to access or deactivate accounts belonging to staff or faculty who are incapacitated or deceased should be directed to Cornell's IT Service Desk.

Questions or concerns?

If you believe you received the NetID deprovisioning notification in error, or have other questions or concerns, please contact your department’s human resources staff. If you do not know who those individuals are, see College and Research Centers HR Leaders or HR Contacts for Administrative Units and Academic Programs.


Students

Students on an official leave of absence retain their NetIDs for up to 3 years.

Former students who are not alumni lose access to their Cmail account, library resources, licensed software downloads, and other Cornell services reserved for student use. (They can still access Student Center.) See Details for Specific Services, below, for notes on steps to take before your NetID is deactivated.

Questions or concerns?

If you believe you received the NetID deprovisioning notification in error, or have other questions or concerns, please contact the Office of the Registrar.


Details for Specific Services

If you will no longer have access to certain services in your new role, you may need to take steps to save or transfer files.

Cornell Box

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to Box.

Access to Box will continue for retiring faculty, and for individuals who are switched to a sponsored NetID.

Before your status changes:

Transfer any personal files you want to save to a personal storage account or device. Box offers a free, 10-GB personal account.

Transfer documents that are related to class, department, or student organization activities to an appropriate person.

OneDrive

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to OneDrive.

Access to OneDrive will continue for retiring faculty, and for individuals who are switched to a sponsored NetID.

Before your status changes:

Transfer any personal files you want to save to a personal storage account or device. Microsoft offers a free, 15-GB personal account.

Transfer documents that are related to class, department, or student organization activities to an appropriate person: share the documents, then have the person copy them to a folder they own. They must make a copy before your NetID has its status changed.

Microsoft Office obtained via Office Pro Plus

Students leaving Cornell (by graduating or otherwise) and faculty and staff leaving Cornell (by retiring or otherwise) will need to purchase Office to continue using it.

You will be prompted by Microsoft to purchase Office the next time you launch the software. If you don’t purchase Office, you will still be able to open the documents you created but won’t be able to edit them or create new documents.

Cornell Blog service

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will not have access to blogs they own.

Access to blogs they own will continue for retiring faculty.

Before your status changes:

Keep a copy of any blogs you want to save by exporting the blog

Assign administrative access to another person for blogs that need to remain active.

Cornell Survey Tool (Qualtrics)

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will lose access to surveys they created or to which they had administrative access.

Access to surveys they created or to which they had administrative access will continue for retiring faculty.

Before your status changes:

Keep a copy of surveys you want to save by exporting the surveys as a txt or qsf file.

Keep a copy of survey data you want to save by downloading the data in a variety of formats.

Transfer ownership of surveys that will remain active by emailing surveys@cornell.edu with:

  • Your name
  • Your NetID
  • Name of the survey(s) to assign to new owner(s)
  • Name and NetID of the new owner(s)

Close open surveys.

Lynda.com (online training)

Students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (not through retirement) will need to purchase a lynda.com subscription to continue using it.

Access to Lynda.com will continue for retiring faculty.

Before your status changes:

Purchase a Lynda.com subscription by emailing clientservice@lynda.com

LastPass (password manager)

For students leaving Cornell (by graduating or otherwise), staff leaving Cornell (by retiring or otherwise), and faculty leaving Cornell (other than emeritus), your LastPass enterprise account will be converted to a free personal account. 

All shared folder information will go away. If you are a member of a shared folder, that folder will disappear. If you are an administrator of a shared folder, you will no longer have access to it, so be sure there is at least one other administrator. 

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