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IT Services Available with Your New Relationship to Cornell

Cornell links which services you can access with the role or relationship that you have with the university. CIT works with the offices of record, sponsors, and service providers to adjust your privileges when your role or relationship changes.

This article applies to: NetIDs


Faculty and Employees

This table details which services are available to current and former faculty, trustee, staff, postdoc, and other employment relationships. Current faculty, staff, and students generally have access to most Cornell services.

  • Individuals who are changing to a different status which will cause them to lose access to particular services should take steps to save information or transfer access before their status changes. See Steps to Take If You Will Be Losing Access to a Specific IT Service.
  • Most academic employees are not faculty. (Faculty positions include professor, associate or assistant professor, dean, and provost.) Lecturers, researchers, librarians, and adjunct or visiting professors are non-faculty: when they retire, their status changes to Retiree, not Retired Faculty.
  • Employees who leave without retiring, and faculty who leave without retiring or becoming emeritus, do not retain access to any Cornell services.
  • Postdocs are employees, so the Staff options apply to them. However, when a postdoc leaves, the situation can be more complicated. See also More About Former Postdoc Email to learn more.

In the following table, find the column under your current role with the university, then read down to see which services are available to people in that role.

Academic, Faculty, Retired Faculty, and Emeriti Staff
(Leave of Absence or Layoff see Note 2)
Retiree (see Note 1, 3)  Exception
with
Sponsor
Temp Affiliate Trustee Former Postdoc
Office 365 mailbox Yes Yes Yes Yes Yes Yes Yes
Optional G Suite account Yes Yes Yes Yes Yes Yes Yes See webpage More About Former Postdoc Email
Forward email to external address (see Note 4) Yes Yes Yes Yes Yes Yes Yes Yes
Software downloads Yes 
except
retired faculty
Yes Yes Varies by
product and
affiliate group
Yes
Adobe Creative Cloud and Acrobat Pro Yes
except
Retired Faculty
Yes Yes Yes Yes Yes
Who I Am Yes Yes Yes Yes Yes Yes Yes Yes
Electronic Pay Stubs in Workday Yes Yes Yes
Library resources Yes Yes Yes
Zoom Yes Yes Yes Yes Yes
Online Learning (LinkedIn and SkillSoft) Yes Yes Yes Yes

Notes

  1. Pay stubs and personal information: 
  • Former employees who need copies of paystubs or who need to change personal information—for example, a home address in order to receive W2’s—should contact the Payroll Office
  • Retirees can continue to access paystubs in Workday.
  1. Faculty and staff on a leave of absence or on layoff status can retain full access to employee services for up to 12 months following the leave or layoff date.
  2. Cornell Cooperative Extension retirees from campus retain their NetIDs. County retirees do not.
  3. Office 365 Email Forwarding: Former Cornell employees who are alumni or students lose access to Office 365, but retain Cornell email through G Suite (see Email Options for Alumni). Former employees who forwarded their Office 365 email to an external address and wish to continue to do so after their status changes, must set up Forwarding in G Suite to an External Address before their Office 365 access ends.

Death or incapacity

Requests to access or deactivate accounts belonging to staff or faculty who are incapacitated or deceased should be directed to Cornell's IT Service Desk.

Faculty or Staff: Questions or concerns?

If you believe you received a NetID deprovisioning notification in error, or have other questions or concerns, please contact your department’s human resources staff. If you do not know who those individuals are, see College and Research Centers HR Leaders or HR Contacts for Administrative Units and Academic Programs.

Students and Alumni

In the following table, find the column under your current role with the university and read down to see which services are available to people in that role.

Student Alumni Former Student
not alumni (see notes 1 and 2)
Office 365 mailbox Yes
Cmail account (also known as G Suite) Yes Yes
Forward email to external address Yes Yes
Software downloads Yes
Student Essentials Yes Yes Yes
Who I Am Yes Yes
Electronic Pay Stubs in Workday Yes
Library resources Yes See note 3
Zoom Yes

Notes

  1. Former students who are not alumni lose access to their Cornell G Suite for Students account, library resources, licensed software downloads, and other Cornell services reserved for student use. They can still access Student Center.
  2. Students on an official leave of absence retain their NetIDs for up to 3 years.
  3. Library resources: E-resource access is provided when licenses permit. For alumni access to library resources, see Cornell University Library, Cornell Alumni.
See Steps to Take If You Will Be Losing Access to a Specific IT Service, for what to do before a NetID is deactivated and access to particular services is lost.

Students and Alumni: Questions or concerns?

If you believe you received the NetID deprovisioning notification in error, or have other questions or concerns, please contact the Office of the Registrar.

About this Article

Last updated: 

Tuesday, October 8, 2019 - 10:59am

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