Faculty and Employees

This table details which services are available to current and former faculty, trustee, staff, postdoc, and other employment relationships. Current faculty, staff, and students generally have access to most Cornell services.

• Individuals who are changing to a new role that may cause them to lose access to particular services should save information or transfer administrative control before their status changes. See What Happens When You Leave: Steps to Take Regarding Access to a Specific IT Service.
• Most academic employees are not faculty. (Faculty positions include professor, associate or assistant professor, dean, and provost.) Lecturers, researchers, librarians, and adjunct or visiting professors are non-faculty: when they retire, their status changes to Retiree, not Retired Faculty.
• Employees who leave without retiring and faculty who leave without retiring or becoming emeritus do not retain access to any Cornell services.
• Postdocs are employees, so the Staff options apply to them. However, when a postdoc leaves, their situation with regards to email can be more complicated. See also More About Former Postdoc Email to learn more.

In the following table, find the column under your current role with the university, then read down to see which services are available to you.

	Academic, Faculty, Retired Faculty, and Emeriti	Staff (Leave of Absence or Layoff see Note 2)	Retiree (see Note 1, 3)	Exception with Sponsor	Temp	Affiliate	Trustee	Former Postdoc
Office 365 mailbox
Optional Google Workspace (G Suite) account								See webpage More About Former Postdoc Email
Forward email to external address (see Note 4)
Software downloads	except Retired faculty					Varies by product and affiliate group
Adobe Creative Cloud and Acrobat Pro	except Retired Faculty
Who I Am
Electronic Pay Stubs in Workday
Library resources
Zoom	Except Retired Faculty.  Emeriti: see Note 5 below
Box
Online Learning (LinkedIn and SkillSoft)

Notes

1. Pay stubs and personal information: 

• Former employees who need copies of paystubs or who need to change personal information (for example, a home address in order to receive W2’s) should contact the Payroll Office. 
• Retirees can continue to access paystubs in Workday.

2. Faculty and staff on a leave of absence or on layoff status can retain full access to employee services for up to 12 months following the leave or layoff date.
3. Cornell Cooperative Extension retirees from campus retain their NetIDs. County retirees do not.
4. Office 365 Email Forwarding: Former Cornell employees who are alumni or students should be aware of changes that will be taking place to email and storage services for students and alumni. For details, visit Alumni: Preparing for Storage Changes and Students: Preparing for Storage Changes. Former employees who forwarded their Office 365 email to an external address and wish to continue to do so after their status changes must set up Forwarding in G Suite to an External Address before their Office 365 access ends.
5. Emeriti do retain access to Zoom, but this is not currently an automatic process. Emeriti who need Zoom access should contact the IT Service Desk.

Death or Incapacity

Requests to access or deactivate accounts belonging to staff or faculty who are incapacitated or deceased should be directed to Cornell's HR Services and Transitions Center by email or phone (607-255-3936).

Faculty or Staff: Questions or Concerns?

If you believe you received a NetID deprovisioning notification in error, or have other questions or concerns, please contact your department’s human resources staff. If you do not know who those individuals are, see College and Research Centers HR Leaders or HR Contacts for Administrative Units and Academic Programs.

Students and Alumni

In the following table, find the column under your current role with the university and read down to see which services are available to people in that role.

	Student	Alumni	Former Student not alumni (see notes 1 and 2)
Office 365 mailbox		Available starting September 2022
Google Workspace account (also known as G Suite or Gmail)		Graduated August 2022 or earlier
Forward email to external address
Software downloads
Student Essentials
Who I Am
Electronic Pay Stubs in Workday
Library resources		See note 3
Zoom
Box

Notes

1. Former students who are not alumni lose access to their Cornell G Suite for Students account, library resources, licensed software downloads, and other Cornell services reserved for student use. They can still access Student Center.
2. Students on an official leave of absence retain their NetIDs for up to 5 years.
3. Library resources: E-resource access is provided when licenses permit. For alumni access to library resources, see Cornell University Library, Cornell Alumni.

Students and Alumni: Questions or Concerns?

If you believe you received the NetID deprovisioning notification in error, or have other questions or concerns, please contact the Office of the Registrar.