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Permission Levels

When sharing a mail folder or your calendar in Outlook for Windows, Outlook on the web, or Outlook for Mac, you can choose what level of access to grant. 

This article applies to: Microsoft Outlook , Outlook for Mac , Outlook for Windows , Outlook on the Web

Delegation of email and folders is not supported for Cornell Microsoft 365 accounts, though delegation of calendaring activity is.

Calendar Sharing Permission Levels

Permission LevelPermissions Granted
Can view when I'm busyIndividual can see only when you are busy, but not the details of items on your calendar.
Can view titles and locationsIndividual can see when you're busy, plus the titles and locations of items on your calendar.
Can view all detailsIndividual can see all details of items on your calendar.
Can edit

Individual can make changes to your calendar.

This permission level is only available when sharing your calendar with an "@cornell.edu" address.

Can delegate

or

Delegate

Individual can make changes to your calendar, plus they will receive meeting requests and responses on your behalf. To allow the delegate to see events on your calendar you marked Private, select the check box for Let delegate view private events.

This permission level is only available when sharing your calendar with an "@cornell.edu" address.

Delegate - can view private events

Individual can make changes to your calendar, view private events, and they will receive meeting requests and responses on your behalf.

This permission level is only available form Outlook for Mac, when sharing your calendar with an "@cornell.edu" address. 

Edit and Delegate Access

By giving someone in your organization edit or delegate access, you can allow them to manage your Outlook calendar.

Edit Access: The individual can view and make changes to your calendar. View instructions to assign an editor with no delegation permissions.

Delegate Access: In addition to having edit access, the individual can schedule and respond to meetings for you. View instructions to assign a delegate.

When assigning a delegate, you’ll decide how meeting requests and responses are handled. Meeting invites will not be saved in your inbox if your settings indicate Delegate only. Make sure to select either Delegate and send me a copy or Both my delegate and me if appropriate for your needs.

Find more information on how to send as/act “on behalf of” someone else in Microsoft Outlook.

Troubleshooting and Support

In certain cases, delegated accounts can experience problems with performance and synchronization: items may be missing, deleted items may remain, overall performance may suffer.

If you believe you have a situation that goes beyond simple sharing, please contact the IT Service Desk, where we will walk you through the options to determine the correct settings for both the person granting access and the person receiving it. Use the phrase “Exchange permission choices” and we’ll find the information you need.

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