A quick terminology guide:

• An appointment is an item you create for yourself.
• A meeting is just like an appointment, except that it includes more than one person.
• An event is an all-day appointment or a note about that date. It can be for you alone, or you can invite people.

You’ll follow very similar steps to create and work with appointments, meetings, and events.

Outlook for Windows

Schedule a meeting or event in Outlook for Windows

Create an all-day event in Outlook for Windows

Schedule an appointment in Outlook for Windows

Cancel a meeting in Outlook for Windows

Outlook for Mac

Create a meeting or appointment in Outlook for Mac

Recurring Appointments

To set up a recurring, regularly scheduled appointment, click Recurrence in the ribbon while you’re creating the item. The list includes a number of common recurrence patterns. Once you’ve selected the appropriate entry, you’ll see the recurrence pattern displayed below the start and end times. You can modify the pattern or set an end date by clicking the small curved arrows next to the listed recurrence pattern.

If none of the patterns listed meet your needs, choose Custom from the Recurrence drop-down list to open a dialog box that allows you to specify start and end dates along with the pattern of recurrence. This is an instance where it is simpler to do than to explain, so we suggest you try it out on your own calendar with an appointment or two.

To change a recurring item back to a one-time item, select Once Only from the Recurrence drop-down list.

Outlook on the Web

Schedule events, meetings, or appointments in Outlook on the web

Create, modify, or delete a meeting request or appointment in Outlook on the web

Delete an Event

If the event only involves you

In any calendar view, click once on the item, then select Delete.

If you’re deleting a recurring item, you'll be asked whether you want to delete just the one item you selected, or all occurrences of that item.

If the event involves others and you are the event creator

In any calendar view, click once on the item, then select Cancel.

If the event involves others and you are not the meeting creator

Click once on the item, then click your previous response (probably “Yes, I'll attend”). Select the appropriate new response.