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Create Appointments (Outlook on the Web)

An appointment is a calendar item you create just for yourself (no other people, no rooms or resources).

This article applies to: Outlook on the Web


Microsoft frequently updates the design of Outlook on the Web, so your version may not match exactly the description given here.

A quick terminology guide

  • An appointment is an item you create for yourself.
  • A meeting is just like an appointment, except that it includes more than one person.
  • An event is an all-day appointment or meeting, or a note about that date.

You'll follow very similar steps to create and work with appointments, meetings, and events.

Create a Very Simple Appointment

  1. In the lower-left corner, click the Calendar icon.
  2. Navigate to the date you want.
  3. In day, work week, or week view, drag to highlight the time period you want the appointment to occur. A dialog box will open.
  4. Type the title for your appointment.
  5. Click Save.

Create an Appointment

  1. In the lower-left corner, click the Calendar icon.
  2. Click New event (at the upper left, just under the red nav bar). An event form will open.
  3. Fill in the Event title.
  4. Enter the Start date and time.
  5. Select the End time. 
  6. (optional) Set a Reminder.
  7. (optional) Enter notes in the large text area.
  8. Click Save.

Your appointment will now appear on your calendar. You can return to the detailed view of any appointment, meeting, or event by double-clicking it in any calendar view.

For appointments where you do not want your delegates (or others with whom you've shared your calendar) to know the content of the meeting (for example, a doctor's appointment), check Mark as private while creating or editing the appointment.

Recurring Appointments

To set up a recurring, regularly scheduled appointment, click Repeat in the event form while you're creating or editing that item. The drop-down list shows several common patterns. 

To change a recurring item back to a one-time item, set Repeat to Never.

We've found that making changes to recurring events can cause calendars to become out of sync. It's often better to delete the recurring event and start over with a fresh one, rather than edit an existing one. See our Maintain Calendar Harmony article for more information about avoiding calendar confusion.

Delete an Appointment

In any calendar view, click once on the item, then select Delete.

If you're deleting a recurring item, you'll be asked whether you want to delete just the one item you selected, or all occurrences of that item.

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