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Permission Levels

This article applies to: Microsoft Outlook , Outlook for Mac , Outlook for Windows

When sharing a mail folder or your calendar, you can choose what level of access to grant. Here’s a list of the permission levels available in Outlook for Windows and Mac, listed from least access to most access.

Most people only need to set permission levels for their calendar, so certain other people can see the details of their calendar, not just their free/busy times. “Reviewer” is the permission level you’ll most likely want to use for that purpose.

One terminology note: in this context, “publishing” means creating a folder in a hierarchy, which is probably not what you’d assume it means.
Permission levelWhat it means to the person being given access
NoneThe person has no access.
Free/Busy Only

For mail, person has no access. For calendar, meeting proposer can see your free/busy times in the Scheduling Assistant or the Scheduling tab. This is the default setting for Office 365 accounts at Cornell.

Note: Outlook for Windows only allows for calendar access at this level.

Free/Busy,Time, Subject, and Location

For mail, person has no access. For calendar, meeting proposer can see your free/busy times, including details (but not the text of the meeting notes), in the Scheduling Assistant or the Scheduling tab.

Note: Outlook for Windows only allows for calendar access at this level.

ContributorPerson can create new items but cannot see any of the contents of the folder. (The folder’s owner will be able to see them.)
ReviewerPerson can read items in the folder, but cannot create, edit, or delete items.
Non-editing AuthorPerson can create and read items, but not edit them. Person can delete items they’ve created, but cannot delete items created by the owner or other people.
AuthorPerson can create and read items. Person can edit and delete items they’ve created, but not items created by the owner or other people.
Publishing AuthorSame as Author, plus person can create new sub-folders.
EditorPerson can create, read, edit, and delete all items, regardless of who created them.
Publishing EditorSame as Editor, plus person can create new sub-folders.
OwnerPerson has supreme executive power over your folder, as if it was their own.

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