Permission Levels
When sharing a mail folder or your calendar in Outlook for Windows, Outlook on the web, or Outlook for Mac, you can choose what level of access to grant.
This article applies to: Microsoft Outlook , Outlook for Mac , Outlook for Windows , Outlook on the Web
Calendar Sharing Permission Levels
- Share your calendar in Outlook for Windows, Outlook for Mac, or Outlook on the web.
- View a shared calendar in Outlook for Windows.
- View a shared calendar in Outlook for Mac.
- View a shared calendar in Outlook on the web.
| Permission Level | Permissions Granted |
| Individual can see only when you are busy, but not the details of items on your calendar. | |
| Individual can see when you're busy, plus the titles and locations of items on your calendar. | |
| Individual can see all details of items on your calendar. | |
Individual can make changes to your calendar. This permission level is only available when sharing your calendar with an "@cornell.edu" address. | |
or | Individual can make changes to your calendar, plus they will receive meeting requests and responses on your behalf. To allow the delegate to see events on your calendar you marked Private, select the check box for Let delegate view private events. This permission level is only available when sharing your calendar with an "@cornell.edu" address. |
Individual can make changes to your calendar, view private events, and they will receive meeting requests and responses on your behalf. This permission level is only available form Outlook for Mac, when sharing your calendar with an "@cornell.edu" address. |
Edit and Delegate Access
By giving someone in your organization edit or delegate access, you can allow them to manage your Outlook calendar.
Edit Access: The individual can view and make changes to your calendar. View instructions to assign an editor with no delegation permissions.
Delegate Access: In addition to having edit access, the individual can schedule and respond to meetings for you. View instructions to assign a delegate.
Find more information on how to send as/act “on behalf of” someone else in Microsoft Outlook.
Email Folder Sharing Permission Levels
View options for sharing a folder, including types of permissions granted for each Permission level.
- Share your mail folders in Outlook for Windows, for Mac, and Outlook on the web.
- View shared mail folders in Outlook for Windows, for Mac, and Outlook on the web.
Troubleshooting and Support
In certain cases, delegated accounts can experience problems with performance and synchronization: items may be missing, deleted items may remain, overall performance may suffer.
If you believe you have a situation that goes beyond simple sharing, please contact the IT Service Desk, where we will walk you through the options to determine the correct settings for both the person granting access and the person receiving it. Use the phrase “Exchange permission choices” and we’ll find the information you need.
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