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Work with Resource Accounts in Outlook 2016 for Mac

A Resource Account is an object in the Exchange Calendar that represents a room or a piece of equipment. This article describes ways to use it, view it, and share it. 

This article applies to: Outlook 2016 for Mac, Resource Accounts


Schedule (Invite) a Resource

The default setting is that anyone using Exchange Calendar can schedule a resource. However, the owner can change this so that, when someone includes the resource as an invitee to a meeting, the owner (or someone delegated by the owner) approves or denies the request. 

  1. When creating a meeting proposal, "invite" the resource by adding them the same way you would add a person.
  2. Once you've added the resource to your invitation, review its free/busy time on the Scheduling tab, just like you would for the people you've invited.

Resource Accounts do not allow scheduling conflicts; that is, if the resource already has an event scheduled for a particular time, no one else can "invite" the resource to another event.

See the Calendar for a Resource where You Have Access Rights

See our View Resource Accounts in Outlook 2016 for Mac article.

See the Calendar for a Resource that Has Been Shared With You

The default setting is that anyone can see a resource's free/busy status by using the Scheduling tab to set up an event

In order to view a Resource Account's calendar directly, like you'd view your own calendar, the owner (or someone delegated by the owner) must give you access permissions.

  • If the resource owner has granted you viewing or editing permissions, you can open the resource's calendar in the same way that you'd view a shared personal calendar.

How to Change the Settings for a Resource

Only the owner (or someone delegated by the owner) can adjust the settings for a resource.

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