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Regularly check files stored in collaboration services like Microsoft 365, Google Workspace, and Box to make sure that:
- You have the right level of sharing on your files, and access is only extended to individuals who should see them.
- Others' files are not shared to you by someone who has left. Those eventually will be deleted.
See how to check shared files by reviewing documentation provided by Cornell and our collaboration vendors.
- Microsoft's See files you shared in OneDrive
- See files shared with you in OneDrive
- View OneDrive Files by People or Meetings
- Google's How file access works in shared drives
- Check for Google Files Shared By Someone Who Has Left
- Box's Understanding Folder Permissions
- Box's Folder and Account Sharing Settings
To learn what happens when you delete a file in one of these services, see Trash In File Collaboration Services Is Eventually Automatically Deleted.
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