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Create Appointments, Meetings, or Events

This article applies to: Outlook 2016 for Mac


The following link will take you to a Microsoft help page:

Create a meeting or appointment in Outlook 2016 for Mac

But before you go, here's some additional information you may find helpful.

A quick terminology guide:

  • An appointment is an item you create for yourself.
  • A meeting is just like an appointment, except that it includes more than one person.
  • An event is an all-day appointment or a note about that date. It can be for you alone, or you can invite people.

You'll follow very similar steps to create and work with appointments, meetings, and events.

Recurring Appointments

To set up a recurring, regularly scheduled appointment, click Recurrence in the ribbon while you're creating the item. The list includes a number of common recurrence patterns. Once you've selected the appropriate entry, you'll see the recurrence pattern displayed below the start and end times. You can modify the pattern or to set an end date by clicking the small curved arrows next to the listed recurrence pattern.

If none of the patterns listed meet your needs, choose Custom from the Recurrence drop-down list to open a dialog box that allows you to specify start and end dates along with the pattern of recurrence. This is an instance where it is simpler to do than to explain, so we suggest you try it out on your own calendar with an appointment or two.

To change a recurring item back to a one-time item, select Once Only from the Recurrence drop-down list.

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