Send Meeting Invitations in Zoom

This article applies to: Zoom

You can install the Outlook plugin to schedule meetings directly from Outlook (more information on Zoom's Use the Outlook Plugin page), or you can copy and paste the meeting invitation in to a new message in your mail client.

Zoom Articles

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Manage Meetings & Webinars

Checklist: Keep Your Zoom Meeting Secure

Learn More Other articles that can help you protect meetings and courses: Zoom Security Features: Reduce the Odds of Zoombombing All Zoom Privacy and Security articles...

Host a Zoom Meeting

The following link will take you to the vendor's help documentation: How Do I Host a Video Meeting? Designate Someone to Be an Alternative Host or a Co-Host...

Install Zoom Software

You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.

Request Large Meeting, Webinar, or Premium Audio for Zoom

A variety of free license upgrades are available to users with a business need.

Schedule a Zoom Meeting

Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor's instructions and information about Zoom Webinars.

Web and Video Conferencing Comparison Chart

Chart comparing Zoom and Standards-Based Video Conferencing features and recommended uses.

Zoom Rooms at Cornell

"Zoom Rooms" are a new dedicated classroom technology from Zoom that give instructors the option to better coordinate their visual collaboration—video screen sharing, whiteboards, and...

Zoom Security Features: Reduce the Odds of Zoombombing

Increase the security of your Zoom sessions to reduce the chance of unwanted attendees (i.e., Zoombombing). We recommend using as many of these options as you reasonably can without impacting your course or meeting.

Add Zoom Session to Meetings Scheduled in Outlook

You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info,...

Can Zoom Hosts Prepare a Webinar Room in Advance?

Yes.

Change Ownership of a Zoom Meeting or Webinar

When simply adding another user as an alternative host of a Zoom meeting or webinar is not sufficient, use the procedures below to change the session’s owner. Both the current and the...

Convert Your Zoom Meeting to a Webinar

When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.

Determine Whether Outlook Automatically Adds Online Meetings to New Calendar Events

Microsoft recently added an option that, when set, automatically schedules an online meeting (using either the Microsoft Teams or Zoom integration) when scheduling any new event in Outlook...

Does Zoom Allow Uploading Files?

No.

Does Zoom Include Toll-Free Calling?

This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.

Enable Annotation of Shared Content in a Zoom Meeting

In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default. To enable annotations for your Zoom meetings: Log in to your Cornell...

Join an H.323/SIP Device in Zoom

Dialing In to the H.323/SIP Room Connector On an H.323 Device Dial using one of the following: IP Address only, then enter meeting ID on the welcome screen IP...

Live Polling in Zoom

Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page.

Log In to Zoom App

You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the...

Login for Weill Cornell Zoom

Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.

Provide Manual Closed Captions and Transcription in Zoom

You can manually provide closed captioning in real-time during Zoom meetings. Here's how.

Room Connector Call-Out for Zoom (replacing Jabber)

If you previously used Jabber (which is being discontinued at Cornell) for video conferencing, you should switch to using Zoom's Room Connector features. If you are connecting to...

Send Meeting Invitations in Zoom

You can install the Outlook plugin to schedule meetings directly from Outlook (more information on Zoom's Use the Outlook Plugin page), or you can copy and paste the meeting invitation in to a new...

Transfer Files During Zoom Meetings

In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee...

Trim Zoom Cloud Recording Start and End Points in Canvas

Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others.

Use the Microsoft Zoom Add-in for Outlook

Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications. The current add-in that integrates Outlook and Zoom is provided by Microsoft.

Zoom Audio Help Topics

Test your system, Join by computer, Join by telephone, Mute audio, etc.

Zoom Best Practices

Resources for how to conduct and participate effectively in online meetings.

Zoom Host Controls Help Topics

Lock meeting, Mute all, Allow screen sharing, etc.

Zoom Host vs. Co-host

What is the difference between a host and a co-host? A host is the “owner” of a meeting or webinar and is the person who can administer the meeting via the host controls. The host is the...

Zoom Integration for Microsoft Teams

Zoom's app for Microsoft Teams allows you to: Start, schedule, and join Zoom meetings from your Team space. Access functionality from the Zoom meetings tab or by using...

Zoom Issue: Registration Data or Reports Lost Following Changes to Registration Settings

Avoid Making Changes to Registration Options Hosts of Zoom meetings or webinars should be aware that when they make changes to the registration options for a meeting or webinar, previous...

Zoom Learning Center: Vendor Training Courses and Videos

Free, vendor-provided training for hosts and participants

Zoom Live Automated Captions and Transcriptions

As of January 2021, the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default. Zoom offers the ability to provide real-time...

Zoom Polls / Quizzes Library

For instructions on using this feature, visit Zoom’s documentation: Conducting polls in meetings: How to use the Polls/Quizzes library Conducting polls in webinars: How to use...

Zoom Problem: Meeting Starts Without Me

It is still possible for a meeting to start with you (the host) even with Join Before Host disabled. If you have given someone Scheduling Privilege (which allows them to schedule meetings on your...

Zoom Recording Help

For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.

Zoom Scheduling Help Topics

How to schedule, Registration options, Polling options, etc.

Zoom Screen-Sharing Help Topics

How to share, Sharing sound, Sharing Powerpoint, etc.

Zoom Video Help Topics

Test your system, Change layout, Turn camera off/on, etc.

Zoom Video Tutorials

Free, vendor-provided videos covering many hosting topics.

Zoom: Add a Password to an Existing Meeting That Does Not Have One

Increase the security of an already-scheduled meeting by adding a password. This can be done either using the Zoom website, your Outlook Calendar, or one of several Outlook Zoom plugin and add-ins.

Zoom: Set Up and Work with Pre-assigned Breakout Rooms

Breakout rooms allow meeting hosts to split up meeting participants into as many as 100 separate sessions. The meeting host can choose to split the participants of the meeting into these...

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