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Create E-list Welcome Messages (Lyris)

This article applies to: E-lists (Lyris)


Your e-list comes with a standard welcome message that should cover most needs. (See Test Your Message at the bottom of this page to see what the message looks like.) As a list administrator, you have the option of creating a welcome message, which will be sent to all new members. The template for the message includes information on how to unsubscribe and how to contact the list administrators. You can add other information if you like.

Create a Welcome Message

  1. Log in to the Lyris administrator web interface.
    - How do I log in?
    - Take me to the login page.
  2. On the left, click Utilities.
  3. Select Automated Messages, then Document Content.
  4. Click Create From Template.
  5. Next to Choose a Template, select cornell-template-list-hello--plain-text.
  6. Click Ok. The Create New Content screen will open.
  7. On the Essentials tab, enter a Content name (something like Listname-L Welcome Message) and a Description.
  8. Click the Text Message tab.
  9. You'll see, and can edit, the body of the message. We recommend that you include everything from the template. If you have additional content, the best place to put it is just after ********  Specific Information  ********.
  10. When finished editing, click Save.

To edit again (after saving), follow steps 1-3 above, then click on the name you gave your document. You can edit the document on the Text Message tab.

Turn On Your New Welcome Message

The standard message is used by default. Follow these steps to switch to the personalized message you created in the section above.

  1. On the left, under Utilities, select Automated Messages, then Document Associations.
  2. Click Create New.
  3. Set Message Type to List Hello Document.
  4. From the Document drop-down list, select the document you named in the Create a Welcome Message procedure above.
  5. Set Is Default to yes.
  6. Click Save.

See Test Your Message below to check that your message looks the way you want it to look.

When a user joins your list, or when an administrator adds members via email, the new user will automatically receive the welcome message.

However, when adding a new member using the web interface, an additional step (setting their status to "needs hello") is required. This step is described in our Add One Member (via web interface) and Add Many Members (via web interface) articles.

Test Your Message

To receive a copy of your list's welcome message, send a plain text message addressed to

your-list-l-request@cornell.edu 

(replacing your-list-l with your list's name) and with this subject

get hello

Leave the body of the message blank.

You'll receive an email consisting of the welcome message.

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