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Scan for Confidential Data on External Drives: Windows

The information in this article is intended technical staff who support end-users. It is unusual for an end-user to need this information.

This article applies to: Spirion (formerly Identity Finder)

You can use Identity Finder to scan the following:

  • External hard drives
  • Thumb drives
  • CDs and DVDs
  • Mounted Disk Images (servers mapped to a drive letter on your machine)
Some unit/department have optional policies in place; scanning may not be available in some locations. 

If you are scanning a folder on a server, you should map the server to a drive letter on your machine. For step-by-step instructions, see our Map a Drive article.

  1. On the desktop, double-click Spirion.   
    If this is the first time you've used Spirion on this computer, continue with Step 2. Otherwise, skip to step 3.  
  2. In the New Spirion Profile window, enter a password, confirm the password, then click Next. In the Profile Password dialog box, click OK. Continue with Step 4.
    Note: Do not use your NetID password.
  3. If prompted, in the Spirion Profile Sign In dialog box, enter your password, then click Next.
  4. Click Custom Folders, and then click the arrow at the bottom of the button. Click Customize Folders List.
  5. Click the three dots icon next to the Folder box. Locate the letter of the external drive or disk you want to scan, and then click OK.
  6. Click Add. The drive letter is added to the Folder Location list. Repeat steps 5-6 for any additional drives you want to scan.
  7. Click OK.
  8. Click Main, and then click Start.
    By default, Spirion searches for Social Security numbers, Credit Card numbers, Bank Account numbers, and Drivers License numbers.
    Spirion begins scanning. You'll see a Status dialog box where you can track the scan progress. When the scan is complete, Spirion displays a list of files containing confidential data.
  9. (optional) You can save the results, if you wish.
    1. To save the results file, click Save As.
    2. Choose a location to save the scan results, enter a name for the file, and click Save.
    3. Enter a password to use for the scan results file, confirm the password, and then click OK.
      Note: Do not use your Spirion profile password or your NetID password for the results file.
  10. Click Advanced.
  11. Review the list of files identified by the scan. You must look at each file and decide how to deal with it. Always follow local practices to determine the best way to handle files identified by the scan. For more information, see our How to Handle Scan Results article.
Using Spirion to shred email will shred or corrupt your entire mailbox. If confidential data is identified in an email message, to permanently delete the mail message without damaging your mailbox, open your email application, delete the message, then empty the trash and compact your folders. 

About this Article

Last updated: 

Tuesday, April 4, 2017 - 11:55am


IT Professionals

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