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Organize Your Box Folders

This article applies to: Box


People who use Box eventually find themselves faced with a long list of folders and files, which can make it difficult to find what you're looking for.

Here are some clutter-conquering strategies.

Add the folders and documents you care about to your Favorites list

Mark an item as a Favorite

Right-click (Mac: or ctrl-click), then select Favorite.

Switch to Favorites view

Click the star icon in the left column.

Make Favorites your home page

  1. At the right end of the red tool bar, click your image (or your initials in a circle).
  2. Select Account Settings.
  3. Under Home Page, select Favorites.
  4. Click Save Changes.

Use Recents to view your newest items organized by date

Switch to Recents view

Click the clock icon in the left column.

Make Recents your home page

  1. At the right end of the red tool bar, click your image (or your initials in a circle).
  2. Select Account Settings.
  3. Under Home Page, select Recents.
  4. Click Save Changes.

Use Search

In the Search field, type part of a folder/document title (or contents) or the name of the person who shared it with you.

If the item doesn't appear in the short list of results, click See all results.

You’ll then be able to filter by File Type, Size, Date, Owner, and several other criteria. You can also use the Search Within dropdown list to limit your search to just titles, contents, etc.

Remove items you no longer need

  1. Highlight a folder or document by clicking anywhere on it other than on the name or the action icons. A Sharing panel will appear on the right.
  2. In the Sharing panel, click the ellipsis (three dots) next to your name, then select Remove. The item will disappear from your list.

If, later, you find you need access, you'll need to ask the owner to share with you again.

Use Departmental Folders

If you are part of a workgroup, promote the use of Departmental Folders.

If everyone in your group stores documents within a Departmental Folder, you'll be able to create a sensible shared file organization. There will be fewer folders shared ad-hoc, so everyone's view will be tidier. In addition, when someone leaves your group, their documents won't disappear.

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