• Record Messages
• Address/Send A Message

• Get Messages
• Respond to A Message
• Message Storage Time
• Broadcast Messages

• Administer Personal Greetings

• Review Outgoing Messages/Headers
• Modify/Resend Outgoing Message

• Administer Mailing List
• Administer Personal Directory
• Change Password
• Record Your Name

• Scan Headers/Messages
• Guest Password

Press 1 (Record, Edit, Address, File)

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To record messages

1. Press 1, and then record your message.
   • Press 1 - Stop/Pause
   • Press 1 - Continue
   • Press 2, 3 - Play Back
   • Press *D - Delete and Re-record
2. When finished, press # to approve.

To address and send a message

1. To address messages, enter a 5-digit extension.
   • Press # (Repeat for each extension)
   • Press # - Approve
   • Press 0 - Send with options
2. Press # - Send now

Delivery/Schedule/File Options

• Press 0 - Listen to delivery options
• Press 3 - Schedule future delivery:
  • Enter delivery time (i.e. 100 for 1:00)
  • Enter A (AM) or P (PM) - Press #
• File a copy - Press Y or N

To access a mailing list

• Press *L
• Press # (if you are a List owner)
  • Enter list owner's extension - Press #
• Enter list ID - Press #

Press 2 (Listen, Replay/ Forward, Save/Delete)

To listen to messages

1. To listen to a message header, press 3.
2. To listen to a message, press 0. Options:
   • Press 1 - Respond/Forward
   • Press 2 - Step Back
   • Press 3 - Listen to header
   • Press *D - Delete
   • Press # - Save and go to next message
   • Press # - Skip to next category
   • Press **H - Hold message, go to next header
   • Press **U - Undelete message (only if you have not hung up)

To respond to a message

• Press 1 - Respond/Forward
• Press 4 - Record new message
• Press 1, 2 - Forward with a comment
• Reply to sender:
  • Press 1, 7 - Send reply only
  • Press 1, 1, 9 - Send reply/attach original
  • Press # - Approve
  • Press 0 - Send with options
  • Press # - Send now

Press 3 (Record, Activate, Modify)

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To administer personal greetings

1. To listen to a greeting, press 0.
2. To create, change, or delete a greeting, press 1.
3. Choose greeting number to record (1-9). Options:
   • Press 1 - Stop/Edit
   • Press 2, 3 - Playback
   • Press *D - Delete and re-record message
   Press # - Approve
4. Press 2 - Scan all greetings
5. Press 3 - Activate an existing greeting
6. Press 4 - Administer call types. Choices:
   • Distinguish between internal and external calls
   • Distinguish between busy and no answer calls
   • Distinguish between work-time and out-of-hours calls
   • Remove distinction between work-time and out-of-hours calls
   • Use same greeting for all calls
   
   When finished, press #

Press 4 (Review, Modify, Resend, Check Files)

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To review outgoing message headers

1. Press 0 - Listen to message or header only. Options:
   • Press # - Skip to next header
   • Press 2, 3 - Play back header
   • Press *D - Delete header and any attached message
   • Press # - Skip to next mail category

To modify/resend outgoing message

1. For Undelivered, Nondeliverable or Filed Messages:
   • Repeat Steps 1 and 2
   • Press 1 - Modify or resend message

1. Message Options:
   • Press 1 - Modify or resend message
   • Press # - Send message as is, go to step 4
   • Press 1 - Re-record
     • Press 1 - Stop
     • Press # - Approve, go to step 4
2. 1. Address Options: Files and Nondeliverable Messages
      • Send to new recipient
        • Enter address
        • Press #
      • Press # - Approve
      • Press 0 - Send with options
      • Press # - Send now
   • Undeliverable Messages
     • Press # - Send original recipient only
     • Enter address
       • Press # - Approve
       • Press 0 - Send with options
       • Press # - Send now

Press 5 (Administer Mailing List, Administer Personal Directory, Change Password, Record Your Name)

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To administer a mailing list (up to 250 members)

1. Press 1 - Enter List ID (6 letters or digits). Press *
2. Press 1 - For private list
   Press 2 - For public list
3. Enter recipient's 5-digit extension. Press #
4. Repeat step 3 until list is finished
5. Press # - Approve

To administer a personal directory

1. Press 2 - Administer Personal Directory
2. Listen to list summary
   Review and Modify Option:
   • Press 3 - Review and modify specific entry
   • Enter list owner's 5-digit extension. Press #
   • Enter List ID - Press #
   Additional Options:
   • Press # - Skip to next name
   • Press *D - Delete header
   • Press 2 - Return to previous name

To change password

1. Press 4
2. Enter new password (at least 6 digits)
3. Re-enter new password. Press #

To record your name

1. Press 5
2. Say your name after the tone
3. Press 1 - After saying your name
4. Press # - Approve

Press 7 (Scan Headers, Scan Messages, Guest Password)

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To scan messages/headers

1. Choices:
   • Press 1 - Scan headers and messages
   • Press 2 - Scan headers only
   • Press 3 - Scan messages only
2. Options:
   • Press *D - Delete
   • Press 2, 3 - Play back header
   • Press # - Skip to next message
   • Press * # - Skip to next category
   • Press **H - Hold in category

To use a guest password

Allows any caller to bypass a receptionist and leave voice mail.

1. Dial 4-4444
2. Enter recipient's extension. Press #
3. Enter guest password - CUGUEST (284-8378). Press #
4. Leave message and then hang up