Press 1 (Record, Edit, Address, File)
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To record messages
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Press 1, and then record your message.
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Press 1 - Stop/Pause
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Press 1 - Continue
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Press 2, 3 - Play Back
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Press *D - Delete and Re-record
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When finished, press # to approve.
To address and send a message
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To address messages, enter a 5-digit extension.
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Press # (Repeat for each extension)
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Press # - Approve
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Press 0 - Send with options
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Press # - Send now
Delivery/Schedule/File Options
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Press 0 - Listen to delivery options
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Press 3 - Schedule future delivery:
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Enter delivery time (i.e. 100 for 1:00)
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Enter A (AM) or P (PM) - Press #
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File a copy - Press Y or N
To access a mailing list
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Press *L
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Press # (if you are a List owner)
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Enter list owner's extension - Press #
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Enter list ID - Press #
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Press 2 (Listen, Replay/ Forward, Save/Delete)
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To listen to messages
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To listen to a message header, press 3.
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To listen to a message, press 0. Options:
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Press 1 - Respond/Forward
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Press 2 - Step Back
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Press 3 - Listen to header
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Press *D - Delete
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Press # - Save and go to next message
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Press # - Skip to next category
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Press **H - Hold message, go to next header
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Press **U - Undelete message (only if you have not hung up)
To respond to a message
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Press 1 - Respond/Forward
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Press 4 - Record new message
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Press 1, 2 - Forward with a comment
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Reply to sender:
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Press 1, 7 - Send reply only
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Press 1, 1, 9 - Send reply/attach original
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Press # - Approve
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Press 0 - Send with options
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Press # - Send now
Occasionally campus-wide notifications are sent to inform AUDIX users of system maintenance, upgrades, and outages. When these messages are sent, you will not receive a message waiting light or stutter dial tone.
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Press 3 (Record, Activate, Modify)
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To administer personal greetings
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To listen to a greeting, press 0.
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To create, change, or delete a greeting, press 1.
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Choose greeting number to record (1-9). Options:
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Press 1 - Stop/Edit
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Press 2, 3 - Playback
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Press *D - Delete and re-record message
Press # - Approve
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Press 2 - Scan all greetings
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Press 3 - Activate an existing greeting
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Press 4 - Administer call types. Choices:
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Distinguish between internal and external calls
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Distinguish between busy and no answer calls
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Distinguish between work-time and out-of-hours calls
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Remove distinction between work-time and out-of-hours calls
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Use same greeting for all calls
When finished, press #
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Press 4 (Review, Modify, Resend, Check Files)
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To review outgoing message headers
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Press 0 - Listen to message or header only. Options:
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Press # - Skip to next header
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Press 2, 3 - Play back header
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Press *D - Delete header and any attached message
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Press # - Skip to next mail category
To modify/resend outgoing message
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For Undelivered, Nondeliverable or Filed Messages:
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Repeat Steps 1 and 2
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Press 1 - Modify or resend message
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Message Options:
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Press 1 - Modify or resend message
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Press # - Send message as is, go to step 4
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Press 1 - Re-record
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Press 1 - Stop
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Press # - Approve, go to step 4
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Address Options: Files and Nondeliverable Messages
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Press # - Approve
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Press 0 - Send with options
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Press # - Send now
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Undeliverable Messages
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Press # - Send original recipient only
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Enter address
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Press # - Approve
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Press 0 - Send with options
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Press # - Send now
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Press 5 (Administer Mailing List, Administer Personal Directory, Change Password, Record Your Name)
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To administer a mailing list (up to 250 members)
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Press 1 - Enter List ID (6 letters or digits). Press *
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Press 1 - For private list
Press 2 - For public list
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Enter recipient's 5-digit extension. Press #
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Repeat step 3 until list is finished
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Press # - Approve
To administer a personal directory
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Press 2 - Administer Personal Directory
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Listen to list summary
Review and Modify Option:
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Press 3 - Review and modify specific entry
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Enter list owner's 5-digit extension. Press #
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Enter List ID - Press #
Additional Options:
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Press # - Skip to next name
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Press *D - Delete header
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Press 2 - Return to previous name
To change password
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Press 4
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Enter new password (at least 6 digits)
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Re-enter new password. Press #
To record your name
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Press 5
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Say your name after the tone
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Press 1 - After saying your name
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Press # - Approve
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Press 7 (Scan Headers, Scan Messages, Guest Password)
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To scan messages/headers
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Choices:
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Press 1 - Scan headers and messages
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Press 2 - Scan headers only
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Press 3 - Scan messages only
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Options:
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Press *D - Delete
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Press 2, 3 - Play back header
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Press # - Skip to next message
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Press * # - Skip to next category
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Press **H - Hold in category
To use a guest password
Allows any caller to bypass a receptionist and leave voice mail.
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Dial 4-4444
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Enter recipient's extension. Press #
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Enter guest password - CUGUEST (284-8378). Press #
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Leave message and then hang up
Note: When an AUDIX user's telephone is answered by a call coverage pattern (e.g. Call forwarding, Call pick-up, Call coverage path or a covering extension) to a central answering point, the caller can be quickly transferred back to the user's individual mailbox:
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Press - Transfer
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Press - 161
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Press - Transfer
(Analog phones - Transfer by pressing the switchhook)
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Comments?