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Handle Paper Documents with Confidential Data

This article applies to: Security & Policy


When you work with printed material containing confidential data, handle it responsibly:

  • Secure documents, so they are only accessible to authorized personnel (lock them in a drawer, cabinet, or office).
  • Never leave documents unattended in a public area.
  • Destroy or securely archive documents no longer needed for daily operations.
  • Require a signed receipt of delivery when you send documents off campus.
  • Seal and stamp “Confidential” all documents sent through campus mail.
  • Destroy documents using a secure disposal service or a cross-cut shredder.
  • If you fax or print a document, make sure the receiving device is in a secure location.

For full details, see Policy 5.10, Information Security, Security of Paper Documents.

About this Article

Last updated: 

Thursday, January 12, 2017 - 2:52pm

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