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Set Your Name Preferences (Students)

Students can edit the way their name will appear in email messages and other campus systems.

This article applies to: Cornell G Suite for Students


G Suite (previously known as Cmail) users can change their display name (your name as seen by people to whom you send email). If you want to edit your display name, or if you are seeing an incorrect name and want to fix it, walk through the procedures listed below. Your name can be set in several places, so try each procedure in turn and check to see if that had the desired result. As soon as you get the name you want, stop; don't continue down the page.

Check Your Names in StudentCenter (Students only)

  1. Go to StudentCenter: studentcenter.cornell.edu
  2. Under Personal Information, click Names
  3. On the Preferred row, click edit.
  4. Edit the fields as desired.
  5. Click Save.

Check/Set FERPA Restrictions (Students only)

Explanation of FERPA

If you have not chosen to enable FERPA privacy restrictions, skip to the next section.

If FERPA privacy restrictions are in effect, the preferred name will be shown on email that is sent, but it cannot be looked up in the G Suite directory.

  1. Go to StudentCenter: studentcenter.cornell.edu
  2. Under Personal Information, from the dropdown list, select Privacy Settings, then click the double right-racing arrows icon.
  3. Click Edit FERPA/DIRECTORY RESTRICTIONS.
  4. Set restrictions as desired.

Check Preferred Name in Workday (Staff only)

Staff who were formerly students retain their G Suite accounts.

  1. Log into Workday: workday.cornell.edu
  2. Click Personal Information.
  3. Under Change, click Preferred Name.
  4. Edit the fields to set your name as desired.
  5. Click Submit.

Check Google+ Settings

Google constantly (repeatedly, frequently) rolls out interface changes, and they roll different changes out to different people over time, so the exact name of things or placement on the screen may not be exactly what is described here.

  1. Log into your G Suite account: gsuite.cornell.edu.
  2. At the upper right, click on the image for your account (your photo or a generic human icon), usually), then select Google+ Profile.
    If you do not see this choice, follow the steps below under "If you have NEVER set up a Google+ profile..."
  3. On your Google+ page, you should be able to click on your name (near your picture - whatever photo you selected or a generic human icon) or you'll see an Edit Profile link or pencil icon.

If you have NEVER set up a Google+ profile associated with your G Suite address 

  1. Log into your G Suite account: gsuite.cornell.edu.
  2. At the upper right, click on the nine-dot icon, then select Google+.
  3. In the left navigation, click Join Google+.
  4. Follow the prompts to create a Google+ public profile. The name you indicate here will be used as your display name.

Check/Set YouTube Channel

A YouTube channel name will override the Cornell Directory preferred name. The Google+ name will be used first, but in some instances the YouTube channel name can be used as well.

  1. Log into your G Suite account: gsuite.cornell.edu.
  2. In the toolbar, click the Apps icon (nine dots arranged in a square), then select YouTube.
  3. In the left nav column, click My Channel.
  4. In the main section of the page, click the gear icon. A Channel settings dialog box will open.
  5. Click Advanced settings.
  6. Under Account Information you'll see your photo (if you've uploaded one) and your name. Click change next to your name.
  7. In the Edit channel name box that opens, click Edit.
  8. Edit your name as desired, then click OK.

Check/Set "Send As" Settings

  1. Log into your G Suite account: gsuite.cornell.edu.
  2. Click the gear icon, then select Settings.
  3. Click Accounts and Import.
  4. In the Send mail as section, you will see one or more accounts listed. The first is probably your G Suite account. Click edit info next to it. An Edit email address dialog box will open.
  5. Next to Name, the first line will show your Google account preferred name. Select this if it is the name you want to use. If it is not the name you want to use, select the second radio button, then enter your desired name.
  6. Click Save Changes.

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