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Add a Zoom Room to an Outlook Meeting

This article applies to: Zoom

When you schedule a Zoom meeting for a course, it is important also to book the Zoom Room as a location for your recurring course meeting. You can do this by using Outlook to send an invitation to the Zoom Room.

To book the Zoom Room for the recurring meeting for your course:

  1. Open the scheduled course meeting in either your Canvas Zoom interface or the Cornell Zoom website.
  2. If you are using:
  • Canvas: open your course and click the Zoom tab. Then click Outlook Calendar (.ics). Zoom will prompt you to save the download file.
  • The Cornell Zoom website: log in, then click Meetings. Under Upcoming Meetings, find the course meeting and click its name to open. Click Outlook Calendar (.ics). Zoom will prompt you to save the download file.
  1. Browse to the location of the saved .ics file and open it. You may be able to do this by clicking the file name in your browser download bar. Otherwise, go to the folder where you saved the .ics file and open it.

  2. This will open a new Outlook appointment with the Zoom meeting details. Click Scheduling Assistant.
  3. Click Add Rooms.
  4. Use the Search field to find the Zoom Room's name. Click the name to select it.
  5. Click Rooms to add it to the Rooms field, then click OK to return to the meeting screen.
  6. Click Send to book the Zoom Room for the course meeting and save the appointment to your calendar.


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