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Teams Facilitator Privacy and Security Considerations

Teams Facilitator, available to some individuals at Cornell, uses developing AI technology to take real-time notes, track agendas, manage time, and assign follow-up tasks. Hosts and meeting attendees must adhere to university requirements for data protection and data privacy when Facilitator is used in a Teams meeting.

This article applies to: Microsoft Teams

Teams Facilitator is only available to those with a paid Microsoft 365 Copilot license. 

When deciding whether to activate AI tools to summarize or analyze Teams meetings, consider carefully whether the potential benefits of using Facilitator outweigh the security, privacy, and accuracy risks outlined on this page, or whether the tool might be inappropriate or unauthorized based on the nature of the meeting.

If you are concerned about the use of Facilitator, ask that it be turned off or leave the meeting.
Teams Facilitator is not the same as a Teams Live Transcription. Live Transcription provides real-time subtitling for those needing or wanting that feature.

All members of the Cornell community are responsible for complying with university policies 4.12 (Data Stewardship and Custodianship), 5.10 (Information Security) and 4.21 (Research Data Retention). 

Hosts and participants...

Hosts should...

  • Must not share Facilitator content that has not been reviewed for accuracy, or which may contain confidential or restricted information.
  • Must not record, share, or store recordings that involve discussion of confidential or sensitive information like: high-risk or regulated data (e.g., personnel information, social security number, credit or debit card numbers, driver’s license number, visa or passport number, bank account number, personal health-related information, personal financial information, education records (FERPA), personally identifiable information (PII), etc.); privileged legal matters; or any other confidential or sensitive information (e.g. personnel matters, security matters, protected research information, birth dates). 
  • Must not use Facilitator in clinical, telemedicine, or healthcare settings (e.g., during any patient encounters); peer review meetings; or IRB meetings.
  • Understand the available features and be aware of the machine-generated content you will be creating.
  • Respect the wishes of participants who request disabling these tools.
  • Review reports and transcripts for accuracy and appropriateness. If you need to share the information, email a copy of the information to recipients.

 

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