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Shifts for Microsoft Teams

This article applies to: Microsoft Teams

Shifts is a schedule management tool that integrates with Microsoft Teams. It allows the construction of team schedules and a variety of interactions, such as team members trading shifts.

Schedules: Create a schedule from scratch or import an existing one from Excel. A Shifts schedule displays days at the top while team members appear on the left. And if you're an owner of multiple teams, toggle between different Shifts schedules to manage them.

Day Notes: Add notes to share important news and reminders for a specific day.

Groups: Name a group like a job function or location to keep your groups organized. Then, add people to a group.

Shifts: Choose a slot to assign a shift. Create it from scratch, or copy from an existing one — and don't forget to add activities like training or a specific task. Add open shifts to your schedule that anyone can request. If you need to review shift coverage, view your schedule by people or shift type.

Requests: Review requests for time-off, shift swaps, or offers.

Time Clock: Turn on Time Clock to let your team clock in and out of a shift with a mobile device. Enable location detection to ensure team members clock in from a designated work site.

Share: As you edit a schedule, it'll save automatically but your team only sees the updates when you've shared it out.

Export or Copy: Look at your schedule in a spreadsheet by exporting it to excel. If you need to re-use a Shifts schedule, copy it to the date range you want.

Microsoft's documentation outlines how to:

  • Open the Shifts app
  • See your shifts
  • Create a schedule
  • See the team schedule
  • Open a different schedule

See Get started in Shifts.


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