Joining and Creating Channels and Teams
This article applies to: Microsoft Teams
Teams and channels allow groups working toward a common goal, or who have similar interests, to have a dedicated space for:
- File collaboration
A team is the largest "container" in Teams. They can be dedicated to an entire organization, project, or effort.
Channels exist within the team. All activity occurs within a channel. They can be either public (everyone in the team can see the channel and its content) or private (only members can see).
When possible, creating a public channel in an existing team helps keep everyone in the team aware of what everyone else is doing. Sometimes a private channel or separate team might be justified.
Microsoft provides the following suggestions to help determine when a private channel or new team may be appropriate.
|Is there already a team with the same members?||Does this work need to be kept private?||Are there multiple distinct topics to discuss?||Recommendation|
|Yes||Yes||Yes||Create a private channel in the existing team or consider creating dedicated private channels for each topic.|
|Yes||Yes||No||Create a private channel in the existing team.|
|Yes||No||No||Create a channel in the existing team.|
|No||No||No||Consider creating a new team.|
|No||No||Yes||Consider creating a new team and then, depending on the confidentiality of each topic, consider creating separate standard or private channels for each topic.|
|No||Yes||No||Create a new team and consider creating a private channel.|
Managing Membership in Teams and Channels
See Microsoft's instructions:
- How to find and join a team, or request someone be added as a member.
- Create a standard or private channel.
- Show or hide teams or channels.
You can add an external guest to a team, allowing you to coordinate, communicate, and plan with vendors, contractors, and other outside collaborators.
Learn more about how to add a guest, and how they will see the invitation.
If the guest doesn't already have a Microsoft account they can use to sign in, they will be asked to create one,