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Microsoft Server Product Licensing

This article applies to: Software Licensing


In July 2010, Cornell University and Microsoft negotiated a Server Agreement to include most Microsoft server products, as an addendum to our existing Campus Agreement. This agreement was renewed in May 2013 for another three years.

Full overview of the Microsoft Campus Agreement

Eligibility

The Campus Server Agreement allows Cornell University staff and faculty, and most Cornell affiliates, to download selected Microsoft server products and install them onto computers owned by Cornell University and eligible affiliated institutions.

Students, retirees, and alumni are not covered by the Agreement, and are not authorized to download software covered by the Agreement.

Weill Cornell Medical College has its own arrangement in place with Microsoft, and is not covered by the Server Agreement.  Weill Cornell staff and faculty should check with their local IT providers for information about Microsoft licensing.

Departmental Management of Server Products

In order to get products to the people that need them most efficiently, we have given direct access to the Microsoft Volume License Service Center (VLSC) to select IT support professionals in several campus units.  If you are a part of a listed unit, please contact the associated Microsoft Administrator to get the Microsoft product(s) that you need.

Individuals are set up as Microsoft Administrators at the approval of Cornell's Information Technology Management Committee (ITMC).  If you are an ITMC member and wish to add someone to this list, or if you believe that you should be on the list yourself, please send the following information to cusoftware@cornell.edu

  • Name
  • NetID
  • Organization (college, unit, department, etc)
  • Phone Number
  • E-mail address (This will be the applicant's published e-mail contact address. If left blank, we will publish the applicant's "netID@cornell.edu" address.)

Upon approval of the ITMC, you will be granted access to the VLSC and added to the list below.

Unit Microsoft Administrator
Alumni Affairs and Development Lorrie Tiley (ljm2)
Biotechnology Center John Flaherty (jjf43)

James Vanee (jiv2)

CLASSE Richard Sholtys (rjs17)
College of Arts and Sciences Cindy Sedlacek (cls2)
College of Engineering Cameron Wilkens (cw17)
Chris Fouracre (cff28)
Todd Cullen (tgc7)
College of Human Ecology Randi Rainbow (rar28)
Computer and Information Science (CIS) Cameron Wilkens (cw17)
Chris Fouracre (cff28)
Todd Cullen (tgc7)
Cornell Cooperative Extension Jennifer Holleran (jeh46)
Cornell High Energy Synchrotron Source (CHESS) Sjijie Yang (sy68)
Cornell Institute for Social and Economic Research (CISER)

Brandon Cruz (brc75)
Janet Heslop (jch6)
Kim Burlingame (kb269)

Johnson School of Management Kevin Baradet (kb15)
School of Hotel Administration Jamie Duong (jd239)

Michael Fraker (mf89)
Eric Fitchette (ef46)
Rob Michaels (rtm25)
Doug Parry (djp38)

School of Industrial & Labor Relations Jeff Bishop (jpb6)

Michael Radzik (mr262)

Student and Academic Services (SAS) Steve Buschini (sb21)

Available Server Products

The Server Agreement covers most versions of Windows Server OS, many additional server products, and all Client Access Licenses (CALs).  You can download the most frequently-requested products below.  If you have a need for an additional product, please contact the designated Microsoft Administrator (above).  If your unit is not listed above, then please contact us.

A note about file format:  Most of the following downloads will be ISO files.  ISO is an industry-standard disk image format.  For server products, we generally recommend burning this file to optical media, then running the installer from the disk.  If you are unfamiliar with this format, please see Work With ISO Files.

Microsoft Windows Server

The Server Agreement allows eligible personnel to upgrade an institution-owned computer from any licensed version of Windows to any of the following versions of Windows Server:

Windows Server 2008 is technically covered by the Server Agreement, but is no longer supported by CIT. If you have a specific need for Server 2008 please contact us.

Please see the Product Activation section below for information about activating Windows Server OS.

Microsoft SQL Server

SQL Server 2016 Enterprise

SQL Server 2014 Enterprise

Older versions of SQL Server

The above SQL Server installers are unlocked, and do not require a Product Key.

Other Microsoft Server Products

The Server Agreement has made the following additional Microsoft server products available to eligible personnel:

  • ForeFront Server and related products
  • System Center and related products (including System Center Configuration Manager)
  • SharePoint Server and related products
  • Exchange Server
  • Office Communications Server
  • Server Management Suite Datacenter
  • All Client Access Licenses (CALs) for covered products

If you have a need for a Microsoft server product not currently linked for download, please contact your unit's Microsoft Administrator (see table above).  

If your unit is not listed, then contact us.  We will make the requested product available on a local server and send you a link to download and any Product Key by e-mail.  If you do make a request, please be very specific about which product and version you need.

Product Activation

Windows Server 2016, 2012, and 2008 R2 will automatically activate on any Cornell local network that has been configured to use our KMS Activation system.  If your local network has been configured for KMS, you will not be prompted to enter a Product Key.  Please check with your local IT staff to see if your network has been configured for automatic KMS activation.

If you are an IT provider and would like to configure your network to use KMS activation, please see Activating Microsoft Products with the KMS Server.

If KMS activation is not a practical or feasible option (e.g. your computer cannot be connected to the Internet), we do have a small number of activations available via the older MAK product activation system. You may contact us to request an MAK Product Key. Please include information about your server's set-up explaining why KMS activation is not a feasible option.

Client Access License (CAL) Registration

Our site license includes just about every CAL that you would need to use any of the Microsoft server products covered by our site license. To register CALs for your Windows Server, you will simply need our Microsoft Licensing ID.

Virtual Machines

On a computer whose primary OS is Windows, the Campus Agreement allows installation of Windows (including Windows Server) and Microsoft server products onto an unlimited number of virtual machines, provided that the computer originally came with a licensed version of Windows.  

Our license allows installation of most covered Microsoft products onto dedicated virtual machines hosted off-site by third-party hosting services, such as Amazon Web Services (AWS). The notable exception is Windows Server, which is not covered. To use Windows Server on a VM provided by a third-party hosting service, you will need to purchase a license from the provider.

Home Use

The Campus Agreement does not allow installation of Windows Server OS or other Microsoft server products onto a computer not owned by Cornell University or its affiliated institutions.  Cornell staff, faculty, and affiliates are prohibited from installing these products onto any computer that is their own personal property.

Support Options

For Microsoft support options, see Microsoft Licensed Product Support.

About this Article

Last updated: 

Tuesday, October 30, 2018 - 8:29am

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