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Set Up Outlook 2016 for Windows

Configure Outlook to access your Office 365 account.

This article applies to: Outlook 2016 for Windows


These instructions are only for those people who have accounts on the Office 365 service (Exchange in the cloud) and use Windows. All faculty, staff, retirees, and graduate and professional students have Exchange accounts.

Initial Setup

The first time you launch Outlook 2016 for Windows, it will probably take you straight into the Auto Account Setup wizard, which looks like this:

If you see this screen, skip the text in the "If the wizard does not start" box immediately below and proceed directly to the instructions after the boxed text.

If the wizard does not start automatically,

  1. Click Outlook's File tab.
  2. Click the large Account Settings button, then select Account Settings from the choices shown. An Account Settings dialog box will open.
  3. Click New. An Auto Account Setup dialog box will open and you can continue with the steps below.
  1. Enter your NetID@cornell.edu email address. It may already be filled in.
  2. Click Next.
  3. You will probably be prompted for the password you use with your NetID once or twice (it depends on how you are signed onto your computer and how your unit's technical support has things configured).
  4. Now you need to tell Windows that you want to use Outlook as your default email and calendar application.
    1. Click the File tab.
    2. Click Options. The Outlook Options dialog box will open with the General tab displayed.
    3. Make sure there is a check next to Make Outlook the default program for E-mail, Contacts, and Calendar.
    4. Click OK.

Turn On Automatic Junk Mail Filtering in Outlook on the Web

See our Turn On Automatic Junk Mail Filtering in Outlook on the Web article for the steps needed. We recommend using the Outlook on the Web settings, as they are processed on Microsoft's servers, so they will be consistently applied no matter what client or app you use to read your mail.

Turn Off Auto-Archiving

The next set of steps is optional, but is highly recommended. Consult with your department's computer support staff if you have questions.

  1. Start Outlook.
  2. Click the File tab.
  3. Click Options. The Outlook Options dialog box will open with the General tab displayed.
  4. Click Advanced.
  5. Click AutoArchive Settings.
  6. Make sure there is NOT a check next to Run AutoArchive every __ days. (It may already be unchecked.)
  7. Click OK twice (to close both dialog boxes).

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