You can create a signature and specify whether to use it on new messages, on replies and forwards, or both. Signatures can be added to Outlook on the Web, or in Mac or Windows Outlook applications.

Create a Signature in Outlook on the Web

1. In Outlook on the Web, on the red, Cornell-themed toolbar, click the gear icon.
2. At the bottom of the Settings panel that opens, click View all Outlook settings.
3. In the left column, click Mail.
4. In the second column, click Compose and reply.
5. Use the text block under Email signature to create your signature.
   Although Outlook gives you tools for applying colors, fonts, and other formatting options, we recommend that you do not use them. Not all email clients display formatted text the same way. Stick with text.  
6. Use the checkboxes to indicate whether the signature should be attached to new messages, replies and forwards, or both.
7. Click Save. The Save button will not appear unless you have made changes.

Close the Settings window to return to your email.

Create a Signature for Outlook in Mac or Windows

Instructions for Outlook in Windows and Mac can be found on the Microsoft Support pages:

• Add a Signature in Outlook for Mac
• Create a Signature in Outlook for Windows

Signature Style

To maintain maximum accessibility, use a text-only format. Email signature styles are managed at the college, school, or unit level. If your Information Technology organization has no preference for your signature style, feel free to use your name, title, Information Technology, and Cornell University on separate lines.