Quick Start for Meeting Attendees: Zoom AI Companion
This article applies to: Zoom
Currently, AI Zoom Companion is only available to a limited test group while the university evaluates security, privacy, and contractual considerations. A general release is anticipated in the coming weeks.
Learn about new Zoom AI Companion features you may encounter in Cornell meetings.
Zoom meeting hosts can now create summaries of meetings, turn on the ability for you to ask Zoom questions about meeting content, and create a Zoom cloud recording with meeting highlights.
When an AI Companion feature is on, you’ll see a flashing “binary star” or AI spark icon at the top right of the meeting screen. During a meeting, click this icon to get a pop-up summary of AI Companion features currently turned on.
- To get started fast, read on! Follow links below for specific in-depth instructions about a feature.
- For a general overview, visit Zoom AI Companion.
- For a quick start for meeting hosts, visit Quick Start for Meeting Hosts: Zoom AI Companion.
Meeting Summaries
When the host of your meeting starts a Meeting Summary, you’ll see a notice in your Zoom meeting screen that they have done so.
Ask the Host to Start a Meeting Summary
- If the host has not started a Meeting Summary and you would like them to, click the button, then .
- This will send your request to the host, but will not actually start the summary - only the meeting host can do that.
Ask the Host to Stop a Meeting Summary
- Uncomfortable with your participation being transcribed and summarized? Ask the host to stop it by clicking AI Companion
, then Stop Summary. This will send a request to the host to stop the Meeting Summary. - However, whether to do so is at the host’s discretion. If the host continues using Zoom AI Companion, you can opt to leave the meeting.
View a Meeting Summary Shared with You
- After the meeting, the meeting host may choose to share the Meeting Summary with you. You may get an email with the Meeting Summary content in it, or a link to the Meeting Summary on the Cornell Zoom website.
- Online copies of summaries will be available for 120 days after the meeting date.
- Recipients of shared summaries need to be signed in to Zoom to open and view the summary on the Zoom website.
When you follow the Meeting Summary link sent to you by a host:
Cornell Ithaca campus users who are ALREADY logged in will go directly to the Meeting Summary.
Cornell Ithaca campus users who are NOT already logged in to Zoom will be redirected to the Cornell (Ithaca) Zoom login page to sign in and authenticate as usual.
Cornell Weill accounts or non-Cornell Zoom account users may be directed to the Cornell Ithaca Zoom login page. They should instead sign in to their own organization's Zoom account, then go back to the email and follow the link to the Meeting Summary again after they are logged in.
Users with other organization accounts where AI Companion Meeting Summary is completely disabled may not be able to open a meeting summary.
In-Meeting Questions
Ask Questions to Catch Up with Meeting Content
- Click the button , then to open the Meeting Questions chat panel. If the host has not yet turned on Meeting Questions, this will send them a request to do so.
- The Meeting Questions panel lets you ask questions to catch up on something you missed, ask one of the pre-set questions, or type a question of your own.
- Note that in some cases, the meeting host may have restricted attendees from asking questions about content before you joined, for privacy or data security reasons about the earlier discussion.
“Smart” Cloud Recording with Highlights
- When the host turns on Zoom cloud recording, Zoom will notify you.
- You can also check which AI Companion features are in use by clicking the binary star icon at the top right of the meeting screen.
- Not comfortable with your contributions being recorded and summarized? Ask the host to stop the cloud recording. Stopping the recording is at the discretion of the host. You may choose to leave the Zoom meeting if the host decides to continue.
- After the host creates and reviews the cloud recording highlights video, they may share a link with you and others in an email.
When you follow a Zoom cloud recording link sent to you by a host:
Cornell Ithaca campus users who are ALREADY logged in will go directly to the recording.
Cornell Ithaca campus users who are NOT already logged in to Zoom will be redirected to the Cornell (Ithaca) Zoom login page to sign in and authenticate as usual.
Cornell Weill accounts or non-Cornell Zoom account users may be directed to the Cornell Ithaca Zoom login page. They should instead sign in to their own organization's Zoom account, then go back to the email and follow the link to the highlight video after they have logged in.
Users with other organization accounts where AI Companion Meeting Summary is completely disabled may not be able to open the highlight video.
Accuracy, Privacy, and Security Considerations
Whenever using AI Companion, as with any generative AI tool, you should exercise caution and good judgment. AI isn’t always accurate, and it doesn’t know the difference between restricted data and other content.
Review Zoom AI Companion Privacy and Security Considerations for some guidance on what to keep in mind.
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