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Microsoft Campus Agreement for Cornell

This article applies to: Software Licensing

The Microsoft Campus Agreement is a site license which covers many popular Microsoft products at Cornell University. Products covered by the Campus Agreement can be downloaded at no cost by Cornell University staff and faculty and employees of most Cornell-affiliated institutions, and can be installed onto any computer owned by Cornell University or eligible affiliated institutions.

The Campus Agreement has two components: the Microsoft Desktop Bundle, which covers Windows Desktop OS and Microsoft Office suites, and the Server Agreement, which covers most Microsoft server products.

Benefits for Cornell Departments and Units

  • Departments no longer need to track licenses for individual computers to ensure compliance with software licensing.
  • The cost of buying new computers is lower, since computers can be purchased with the least expensive version of Windows, then upgraded at no cost.
  • Cost is not a limiting factor in a department's ability to upgrade Windows.
  • The Windows OS can be installed at no cost on Macintosh computers.
  • Departments can set up Microsoft servers with no software cost.
  • With ITMC approval, departments can establish a local administrator who can download products directly from Microsoft.


All computers owned by Cornell University at the Ithaca campus and at field locations are covered by both components of the Campus Agreement.

Both components of the Campus Agreement also cover computers owned by all other Ithaca-based, Cornell-affiliated institutions, including the Boyce Thompson Institute, Cornell Cooperative Extension, the New York State Agricultural Research Station at Geneva, the ROTC Program at Cornell University, and the USDA facility at the Robert W. Holley Center.

The Weill Cornell College of Medicine has its own independent arrangement with Microsoft, and is not covered by either component of the Campus Agreement.  Weill Cornell staff and faculty should check with their local IT providers for information about Microsoft licensing.

Computers that are the personal property of Cornell staff and faculty are not covered by the Campus Agreement. 

Products Available

Microsoft Desktop Bundle

Microsoft Windows Desktop Operating Systems upgrades

  • Windows 10 (Pro, Enterprise, and Education Editions)

Microsoft Office Suites

  • Office 2019 Professional Plus for Windows
  • Office 2019 Standard for Macintosh
  • Office 2016 Professional Plus for Windows
  • Office 2016 Standard for Macintosh

Client Access Licenses (CALs)

  • Windows Server CAL
  • Exchange CAL
  • System Center Configuration Manager CAL
  • SharePoint CAL

Microsoft Server Agreement

  • Microsoft Windows Server OS upgrades
    Windows Server 2019 (DataCenter, Standard, and Essentials Editions)
    Windows Server 2016 (DataCenter, Standard, and Essentials Editions)
    Windows Server 2012 R2 (DataCenter, Standard, and Essentials Editions)
  • SQL Server
  • System Center Server and related products
  • ForeFront Security Server and related products
  • Exchange Server
  • SharePoint Server
  • Office Communications Server
  • Server Management Suite Datacenter
  • All CALs for above products

Older Versions
The site license does also cover some older Windows and Office products that are no longer supported at Cornell University. We can release these products upon request to IT administrators that have a specific need for them. Please contact us if you have a specific need for older versions of software. 

Getting Software

Eligible staff, faculty, and affiliates can download products from CIT.  Please see the appropriate product family pages for more information and for download links:
Microsoft Windows Desktop OS
Microsoft Office Suites
Microsoft Server Products

About this Article

Last updated: 

Monday, February 17, 2020 - 7:55am

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