At some point, you will attend a Zoom, Teams, or Google Meet meetings where a participant or host uses an AI note-taking tool like Otter AI, Read AI, Fireflies, etc. to take meeting notes, summarize them, and send them to all participants.

After the meeting, you may receive an email from the note-taking tool with a link to the transcript. This will lead to an invitation (or mandate) to create an account so you can access the notes. 

Depending on how you respond to these account prompts, you can inadvertently grant the note-taking tool full access to your Microsoft or Google calendar and all the meetings on it; personal and professional. If you’re not careful, the note-taking bot can even show up to your meetings uninvited -- sometimes even without you attending -- and send out meeting notes on your behalf.

Learn how to spot, remove, and prevent this from happening to you, in Strategies to Manage Note-Taking Tools.