Skip to main content

Cornell University

PCard Receipt Processing

On This Page

PCard Receipt Processing is a system used by Cornell's FTC (Financial Transaction Center) / BSC (Business Service Center) teams around campus for validating appropriate supporting documentation and policy compliance for bank-reported procurement card (PCard) transactions.

Receipts are matched with KFS PCard - Procurement System Document (PCDO) records. The ImageNow system manages electronic receipts images, auto-matching and attaching with KFS where possible, and manages the process of manually matching the rest.

Other considerations and outcomes include the need to:

  • Reduce or eliminate the volume of paper forms and receipts.
  • Reduce the number of receipt images to one image-of-record.
  • Streamline the entire process.
  • Leverage automation where possible.
  • Reduce person effort overall, particularly that involved in the manual process.


There are three different roles in this process.

Cardholder: The end user who makes the purchase using a PCard and is responsible for providing a business purpose, account information and receipt for all PCard transactions.

PCard Coordinators/Processors: The procurement card (PCard) coordinator is an individual within a financial transaction center or business service center who reviews PCard transactions and processes those transactions using the ImageNow and the Kuali Financial System (KFS).

PCard Power Users: Individuals who have the security in ImageNow to do everything that a PCard Coordinator can do plus routing to another BSC and deleting documents.

Support Contact:

Cornell IT Service Desk

Normal Business Hours: Monday-Friday, 8am-6pm (Eastern Time)
Emergency Service Disruptions: After Hours Support


To share feedback about this page or request support, log in with your NetID

At Cornell we value your privacy. To view
our university's privacy practices, including
information use and third parties, visit University Privacy.