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Scan to Email (Ricoh)

This article applies to: DFA-CIT Service Group IT Support


Scan to Email (Ricoh)

  1. On the printer's home screen, tap Scanner.
    Scanner
  2. If you require settings other than the defaults, set them.
    (Defaults: 300 dpi, auto color, single sided, multipage PDF)
  3. Select your name from the list of users.
    Simple scanner screen
    If you aren't on the list, follow the steps in one of the procedures listed below:
  4. Insert your document(s) face up in the document feeder.
  5. Press Start.

You'll receive a message from the printer with your document attached.

Ways to Specify Your Email Address

Enter your email address for just this document

This procedure assumes you completed steps 1 & 2 above.

  1. If your screen looks like this:
    Simple scanner screen
    press the Simple Screen button on the Ricoh's keypad, which will switch the display to a more complex version, like this:
    Scanner manual entry
  2. On the more complex screen, tap Manual Entry.
    Manual entry keyboard
  3. Use the on-screen keyboard to enter your email address. The "@" symbol is helpfully located at the lower right. Tap OK when finished.
  4. Continue with step 4 of the procedure above.

Add Your Name and Address to the List of Users

  1. Return to the printer's Home screen.
    Address book
  2. Tap Address Book Management.
    Address book management
  3. Tap New Program.
    New program screen
  4. Next to Name, tap Change.
    Manual entry keyboard
  5. Use the on-screen keyboard to enter your name, then tap OK.
  6. Next to Key Display, tap Change.
  7. Use the on-screen keyboard to enter the text you want to appear on your button in the address book, typically a short but useful identifier. Then tap OK.
  8. Tap E-mail.
  9. Use the on-screen keyboard to enter your email address. The "@" symbol is helpfully located at the lower right. Tap OK when finished.
  10. Tap OK to leave the Program / Change Address Book screen.
  11. Tap Exit to leave the Address Book Management screen.

You can now follow the procedure above to scan and email your document.

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