A cross-divisional project is underway based on the late President Garrett's survey to determine areas of administrative burden, which identified Facilities Inventory management and reservations among the top areas for improvement.
Recognizing the need for a university-wide system to manage academic and event reservations, plus Facilities and Real Estate Inventory, multiple groups came together to plan these new systems, including representatives from the colleges, the Office of the Provost, Student and Campus Life, Cornell Information Technologies, and Facilities and Campus Services. A capital project was approved and launched in summer 2017.
The project will focus on three areas:
- Implementing a new academic and event scheduling tool that will allow for centralization of services where processes are currently duplicated.
- Replacing the current Real Property Information Management System and Facilities Inventory System software with an Integrated Workplace Management System.
- The reporting, analytics, and creation of a Space DataMart.
These efforts will:
- Update and clarify institutional policies and streamline processes.
- Reduce the administrative burden on faculty, staff, and students by consolidating functions within consistent applications to reduce duplication, achieve efficiencies, and implement best practices.
- Create repeatable metrics.
- Support cross-functional reporting and college and unit data needs.
- Enable the effective and efficient use of space based on a unified system and metrics.
- A vendor for the new Academic and Event Scheduling system has been chosen.
- A vendor for the Integrated Workplace Management system has been chosen.
Sponsoring colleges, units, and departments: Division of Budget and Planning; Facilities and Campus Services; Division of Student and Campus Life; Office of the Senior Vice Provost and Dean of the Graduate School; Vice Provost for Undergraduate Education; and Cornell Information Technologies.