Overview

Hardware Asset Management for Cornell Ithaca supports asset lifecycle management by streamlining procurement, deployment, maintenance, and decommissioning workflows and acting as a single source of data for institutional devices to inform decision-making, investments and security.

Centralized processes capture information about devices when they are purchased. The system provides easy, fast, consistent data access, dashboards, and management to support better decision-making and operational efficiency. 

Hardware Asset Management changes are part of the Endpoint Asset Management Project. Tools being used seed Cornell's Hardware Asset and Lifecycle Management data of record. They include inventory information on Cornell University Ithaca's device fleet, both managed and not managed. Devices will be captured at the time of purchase with Dell, Apple, and CDW-G purchase integrations.

The rollout is occurring in two phases:

• First phase: Early adopters
  • Windows devices
  • Mac computers
• Second phase: Central deployment to the remainder of the Cornell Ithaca-managed fleet.

Adoption

Hardware Asset Management adoption by campus units is planned for summer 2025, with desired completion by the end of Fiscal Year 2026. The onboarding process, best practices, and documentation will be provided.

CIT will be reaching out to IT Service Groups that did not participate in the early adoption phase to schedule information gathering and onboarding meetings. The documentation library is being built now and will be available soon for IT Service Groups interested in using the tool ahead of any guided adoption meetings.

Privacy

Hardware Asset Management is governed by Cornell policy as outlined in the University  Privacy Statement.

Upcoming Changes

On April 30, 2025, auto-population of device status in TeamDynamix (TDX) will be turned off. 

More information about this and other changes coming as a result of the Endpoint Asset Management Project.