View Shared Calendars in Outlook 2013 for Windows
This article applies to: Outlook 2013 for Windows
As you create a meeting invitation using the Scheduling Assistant, you are able to see whether others are free or busy, but you won't be able to see any other information about their schedule (such as the meeting title, who is invited, or where it's taking place), nor are you able to view their calendar in the same ways you view your own.
But if someone has chosen to share their calendar with you, you'll be able to look at the items in more detail. You may have been given read-only rights, also called Reviewer, or higher-level rights such as Author and Editor, which allow you to create and read items in the account, are used less often.
If you've also been given rights to the person's email folders, DO NOT use the procedure listed here. Instead, use the steps listed in our View Shared Email Folders article, which will also give you access to the person's calendar.
Use the following set of steps to view another person's shared calendar no matter what level of access you've been given to that calendar. Once you've done this, you'll see their calendar listed in the Folder Pane every time you use Outlook. Remember that the other person must follow the steps on our Share Your Calendar article before you can follow the steps listed below.section of your
- In the Folder Pane click .
- On the Manage Calendar section, click , then select . tab of the ribbon, in the
- In the small Open a Shared Calendar dialog box, click .
- In the Select Name dialog box, search by typing the person's NetID or name, then click .
- Select the desired person's name in the resulting list, then click Select Name dialog box. to close the
- Click Open a Shared Calendar dialog box. to close the
The person's calendar will now appear in under Shared Calendars in your Folder Pane, and their calendar will be displayed side-by-side with yours. You can choose which calendars to have open using the checkboxes that appear next to each calendar's line in your Folder Pane.
If the person has NOT shared their calendar with you, you'll notice that their calendar is entirely blank.