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Signatures in Outlook 2013 for Windows

This article applies to: Outlook 2013 for Windows


A signature is a block of text that appears automatically at the end of the messages you send. You can create multiple signatures and specify one to use on new messages, and another to use on replies and forwards.

  1. Click the File tab.
  2. Click Options in the Navigation column at the left.
  3. In the Outlook Options dialog box, click Mail in the Navigation column at the left.
  4. Click Signatures.
  5. Click New. Give your signature a name (formal, informal, short, long, etc.), then click OK. (To edit an existing signature, click on its name in the Select signature to edit box.)
    Although Outlook gives you tools for applying colors, fonts, and other formatting options, we recommend that you do not use them. Not all email clients display formatted text the same way, and your lovingly-crafted signature may look like, well, not so good. Stick with text.
  6. Next, in the Choose default signature section, use the drop-down lists to choose a signature for New messages, and a signature for Replies/forwards. You can, of course, use the same signature for both kinds of message, or pick (none) from the list.
  7. When you're finished, click OK to close the Signatures and Stationery dialog box. Click OK to close the Options dialog box.
  8. Click in the Edit Signature section of the dialog box, then enter the information you want displayed in this signature. You can create several different signatures if you like.

The signature(s) you've selected will appear on your outgoing messages by default, but you can change the signature for any message by clicking Signature in the toolbar while composing your message or reply.

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