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Smart Folders in Outlook 2011 for Mac

Smart Folders is a feature that lets you to set up "virtual" folders that gather all the messages that meet the criteria you specify.

This article applies to: Outlook 2011 for Mac


Outlook 2011 for Mac is an older email and calendar application used by Cornell faculty, staff, and graduate and professional students. Microsoft no longer distributes Outlook 2011 and has announced that support will end in 2017. The IT Service Desk will support Outlook 2011 through March 2017.

We recommend that you upgrade to Outlook 2016 for Mac, part of Office 2016 for Mac, which is free for faculty, staff, and students.

Smart Folders is a feature that lets you to set up "virtual" folders that gather all the messages that meet the criteria you specify. The messages themselves aren't actually moved to these virtual folders. Each message will be listed in every Smart Folder whose criteria it meets.

By default, you will see several Smart Folders in the Mail section of the Navigation Pane, including

  • Flagged
  • High Priority
  • Overdue

You can add more Smart Folders by performing an Advanced Find, then clicking Save in the Search ribbon.

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