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Respond to Meeting Proposals in Outlook 2011 for Mac

You'll quickly discover that meeting invitations look a lot like any other email message. The difference is that they control what appears on your calendar. So don't ignore or delete them. 

This article applies to: Outlook 2011 for Mac

Outlook 2011 for Mac is an older email and calendar application used by Cornell faculty, staff, and graduate and professional students. Microsoft no longer distributes Outlook 2011 and has announced that support will end in 2017. The IT Service Desk will support Outlook 2011 through March 2017.

We recommend that you upgrade to Outlook 2016 for Mac, part of Office 2016 for Mac, which is free for faculty, staff, and students.

You'll notice that a meeting invitation includes buttons for

  • Accept
  • Tentative
  • Decline

Click the button that matches your intent, then choose to send a response.

The meeting will appear on your calendar (unless you've declined it), the meeting organizer will know whether you're attending, and the meeting invitation will be automatically moved to your Deleted Items folder.


  • If you don't send a response, the meeting organizer won't know whether you're attending. They'll see your status as "none."
  • If you delete a meeting invitation without clicking one of the buttons, the meeting won't appear on your calendar, and the meeting organizer won't know whether you're attending.
  • If you click Decline, the meeting won't appear on your calendar. So if it's possible you might attend, click Tentative instead.

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