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Folders in Outlook 2011 for Mac

Folders help you organize your messages. Outlook comes with a handful of folders, and you can create more to suit your needs.

This article applies to: Outlook 2011 for Mac


Outlook 2011 for Mac is an older email and calendar application used by Cornell faculty, staff, and graduate and professional students. Microsoft no longer distributes Outlook 2011 and has announced that support will end in 2017. The IT Service Desk will support Outlook 2011 through March 2017.

We recommend that you upgrade to Outlook 2016 for Mac, part of Office 2016 for Mac, which is free for faculty, staff, and students.

The Mail section of the Navigation Pane shows the basic Outlook folders:

  • Inbox
  • Drafts
  • Sent Items
  • Deleted Items
  • Junk E-Mail
  • RSS Feeds
  • Trash

To add a new folder, right-click on the folder in which you want the new folder to live. Choose New Folder from the menu that appears. An Untitled folder will be created within the folder you selected. Give your new folder a useful name.

You can move a folder by dragging & dropping. When you drop a folder, it becomes a "child" of the folder on which you drop it.

You'll find that Outlook automatically alphabetizes your folders.

You can move messages to folders manually, or use Rules to have them placed automatically as they arrive.

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