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Create Events in Outlook 2011 for Mac

Events are all-day appointments (just you) or meetings (you plus others).

This article applies to: Outlook 2011 for Mac

Outlook 2011 for Mac is an older email and calendar application used by Cornell faculty, staff, and graduate and professional students. Microsoft no longer distributes Outlook 2011 and has announced that support will end in 2017. The IT Service Desk will support Outlook 2011 through March 2017.

We recommend that you upgrade to Outlook 2016 for Mac, part of Office 2016 for Mac, which is free for faculty, staff, and students.

The steps you take to create an event are nearly the same as creating an appointment (if it's just you) or a meeting (if others are involved). The only differences are:

  • Specifying that it is an event, which changes its appearance on all calendar views
  • Not using the Start and End times
  1. In any calendar view, in the Home ribbon, click Meeting (just you) or Appointment (if you'll be "inviting" others). A message window will open.
  2. Click to put a check next to All day event. The start and end time fields will magically disappear, since they are irrelevant.
  3. Fill out the remaining fields as you would for an appointment or meeting.
  4. By default, if someone schedules a meeting for that day, the Scheduling Assistant or Scheduling tab will show you as busy all day, but you can change this to show you as free by using the Status drop-down in the toolbar.
  5. Click Save & Close (for an appointment) or Send (for a meeting).

You'll see that the event appears in the section at the top of the column for that day, rather than blocking off the entire column.

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