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Signatures in Outlook on the Web

A signature is a block of text that appears automatically at the end of the messages you send.

This article applies to: Outlook on the Web

Microsoft frequently updates the design of Outlook on the Web, so your version may not match exactly the description given here.

You can create a signature and specify whether to use it on new messages, on replies and forwards, or both.

  1. In Outlook on the Web, on the red, Cornell-themed toolbar, click the gear icon.
  2. At the bottom of the Settings panel that opens, click View all Outlook settings.
  3. In the left column, click Mail.
  4. In the second column, click Compose and reply.
  5. Use the text block under Email signature to create your signature.

    Although Outlook gives you tools for applying colors, fonts, and other formatting options, we recommend that you do not use them. Not all email clients display formatted text the same way. Stick with text.
  6. Use the checkboxes to indicate whether the signature should be attached to new messages, replies and forwards, or both.
  7. Click Save.
    The Save button will not appear unless you have made changes.

Close the Settings window to return to your email.

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