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New Zoom Features Available April 4, 2021: In-meeting File Transfer and Add Authentication Exceptions

Starting April 4, 2021, two in-demand, but previously unavailable, Zoom features will become available for Cornell Zoom hosts: in-meeting file transfers and the ability to create exceptions that allow specified non-Cornell users to join Zoom sessions that otherwise require authentication. 

The in-meeting transfer option will not be turned on for Zoom hosts by default, but those interested in using this feature in their meetings can go into their Zoom account settings and enable it.

In-Meeting File Transfer

When enabled, this feature allows Zoom hosts and attendees to transfer files during meetings to the other meeting participants via the Zoom Chat panel. Account settings allow hosts to restrict transfers to specific file types.

Because of the obvious potential security concerns in any file transfer process, hosts should use caution when enabling this feature and follow University policy for files containing regulated data.

For details about enabling and using in-meeting file transfer, visit Transfer Files During Zoom Meetings.

Authentication Exceptions

To enhance meeting security, Cornell Zoom hosts often restrict meetings to authenticated users only (that is, for example, limiting sessions to only allow users logged in with Cornell email addresses). However, hosts sometimes have the need to invite individuals from outside Cornell who fall outside their authentication restriction.

This could be used to allow, for example, invited non-Cornell guest lecturers or individuals providing captioning services to join a meeting – without reducing the overall security of the meeting.

The Add Authentication Exceptions feature allows a host to invite individuals from outside Cornell to meetings that have Authenticated Users Only turned on. Hosts can create a list of exceptions in the settings for a meeting, which generates unique invitation emails to these excepted individuals.

For details about enabling and using authentication exceptions, visit Add Authentication Exceptions.

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