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Handle Requests to Join Your E-list via Lyris Web Interface

This article applies to: E-lists (Lyris)


This is a rare instance where using email commands sent to Lyris actually works better than using the administrative web interface, so we suggest you use the procedure in our Review Requests to Join via Email Commands article. But some people prefer using the web interface, so here's how to do that.

One of the ways you can configure your Lyris-based list determines who is allowed to join. There are three options:

  • open - anyone can join (no approval needed)
    use this setting if you don't need or want to restrict who can join
    (for example, a list about road closings at Cornell, or a general discussion of woodpeckers)
  • private - administrator must approve new members
    use this setting if you want to review requests to join
    (for example, a list for administrative aides, or grad students, or volunteers at commencement)
  • closed - only an administrator can add new members
    use this to restrict membership to only those people added by a list administrator
    (for example, a list for staff in a particular department, or students taking a particular class)

(See our List Configuration guide for details on this and other configuration options.)

If you chose private, people who want to join your list can still send the "join" command (see our Joining a List article for details), but they won't start receiving postings from the list until you approve their request to join. (You can also decide not to approve their request. We'll cover that, too.)

  1. Log in to the Lyris administrator web interface.
    - How do I log in?
    - Take me to the login page.
  2. Click Members.
  3. Click View Members.

    In this example you can see that mistervp@aol.com has requested to join, as his membership status shows as private. (Another status -- confirm -- means that the member needs to respond to a confirmation email before their membership is activated. It's easy to confuse these two.)
  4. If your list has more than just a few members, you'll want to have Lyris show you only the members who are waiting. Select Show: private in the drop-down list near the top, then click go. This will show you only the members with private for their status.
  5. To approve and activate a person's membership, click on the member's name, then click the gray Settings tab.
  6. In the Membership status drop-down list, select normal member, then click save.

Repeat steps 5 and 6 for other members as necessary.

What about a person who has asked to join, but it's not appropriate for them to be a member of this list?

Follow steps 1-4 above. Then just click delete on that person's row, and confirm your decision to delete. The member will NOT be informed of your decision, so you may want to send them an email letting them know. (Otherwise they might try again. And again. And complain that the system is broken.)

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