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Rules for E-list Messages (Outlook on the Web)

By creating rules, you can have your e-list messages sorted into various folders automatically.

This article applies to: E-lists (Lyris), Outlook on the Web


Microsoft frequently updates the design of Outlook on the Web, so your version may not match exactly the description given here.

See our Rules (Filters) in Outlook on the Web article for a general description of rules. This article focuses on the best way to filter e-list messages.

Before defining your rule(s), you need to set up the folder(s) where your messages will be placed. See our Folders in Outlook on the Web article for more information.

  1. In Outlook Web App, on the red, Cornell-themed toolbar, click the gear icon, then, under Your app settings, click Mail.
  2. In the left column of the Options screen, under Mail and Automatic processing, click Inbox and sweep rules.
  3. Give your rule a descriptive Name.
  4. Under When the message arrives, and, select It includes these words, then in the message header. A small Specify words or phrases dialog box will open.
  5. In the upper field, enter the following:
    List-Id: <listname-l.cornell.edu
    replacing listname-l with the name of your list. For example:
    List-Id: <limnology-l.cornell.edu
    Note that even though this looks like an email address, there's a period instead of the @ symbol.
  6. Click the plus sign next to the text you just entered. Your text will move to the larger field in the dialog box.
  7. Click OK to close the dialog box. You'll return to the New inbox rule screen.
  8. Under Do the following, select Move, copy, or delete, then Move the message to folder. A small Select folder dialog box will open.
  9. Select the destination folder, then click OK to close the dialog box.
  10. Click OK to save the rule. If you see a warning message about using Windows PowerShell, click to put a check next to Don't show me this message again, then click OK.

Repeat as needed for additional lists.

To return to your mailbox, click Outlook in the red, Cornell-branded Office 365 toolbar.

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