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Entry-Exit Roles

Description of the roles and responsibilities within the Entry-Exit app

This article applies to: Entry-Exit

The Entry-Exit project is on hold. Production use of Entry-Exit has been paused until further notice.

Service Administrator

  • Accepts requests from units to start using the application.
  • Creates a new unit in the application and assigns one or more unit admins.
  • This is a central role, someone in CIT. Everything else is under the control of the unit.

Unit Administrator

  • Creates sections and assigns one or more admins to each.
  • Has visibility into, and can make changes to, all tasklists used in the unit's sections.
  • Can view both ongoing and past events.
  • Can generate reports.
  • Are responsible for frontline end-user support within their own unit, and for escalating issues with the application to IT Support.
  • The default/initial unit admin is the HR Director; a unit can have multiple unit admins.

Section Administrator

  • Creates and maintains tasklists, recipes, and assignments.
  • Creates groups, which can be listed as assignees.
  • Visibility confined to section’s tasklists and tasks assigned via those lists.
  • A section can have multiple admins.


  • Initiates a specific transition event (entry/exit action).
  • Retrieves or enters required information about the worker and the event.
  • Selects the tasklists or recipes appropriate to the event.
  • Makes any ad hoc changes or additions needed for the specific event.
  • Specifies who the validator will be for this event.
  • Has visibility into any event they initiated.
  • A unit can have any number of initiators.


  • May be an individual, a group, the keyword "Supervisor" (for the position), or the keyword "Employee."
  • Receives an email notification when a new task or tasks assigned.
  • Checks off a task when completed.
  • Can add comments to an assigned task.
  • Has visibility only into their assigned tasks.


  • A unit may want to have tasks that are always assigned to a worker’s supervisor.
  • The supervisor might be the unit’s default choice for validator.
  • The supervisor has full visibility into events for workers under their purview.


  • An oversight / audit function.
  • Specified by the event’s initiator.
  • Verifies that all the tasks assigned in a given event have been marked as completed.
  • Has visibility into the progress of an assigned event.

About this Article

Last updated: 

Monday, September 26, 2022 - 9:14am

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