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Send Email to a Pre-Defined Group via Bulkmail

This article applies to: Bulkmail, Policy


University Policy 5.2 applies if you want to send a message to ALL members of one or more of the following groups:

  • Alumni
  • Students
  • Academics
  • Staff

This is the procedure for sending an approved message to one or more of the major groups: Students / Academics / Staff / Alumni.

  1. Assemble the following pieces of information:
  2. Send the information to the office of the person who must approve the mailing:
    • Messages to Academics must be approved by the Dean of the Faculty
    • Messages to Staff (academic and non-academic) must be approved by the Vice President for Human Resources
    • Messages to Students must be approved by the Vice President for Student and Academic Services
    • Messages to Alumni must be approved by the Vice President for Alumni Affairs and Development
    • Messages to all four of the above groups (combined) must be approved by the Vice President for University Relations
  3. The approver's office sends the information to the CIT Bulk Mail Service. CIT cannot proceed without permission from the approver's office.
  4. CIT creates the message and sends a test message to the person requesting the mailing.
  5. The requestor approves the mailing.
  6. CIT distributes the message over the course of several hours.

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