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  • Attend Meetings & Webinars

    • This article describes how to activate your Zoom account, which you will need to do once before you can run a meeting or webinar.
    • You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.
    • The following link will take you to the vendor's help documentation: How Do I Join a Meeting?
    • Whether for personal reasons (illness, family care, etc.) or broader situations (pandemic, severe weather, etc.), you may need to be able to connect to the university from remote locations. This article summarizes how Zoom can help with that.
    • When you share your screen in Zoom, there is an advanced screen sharing option. When you click Share Screen, at the top of your sharing selection window there is an Advanced tab....
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • To ensure that you are taking advantage of Zoom’s latest video and security features, keep your desktop client application updated to the most recent version. Check the Current Zoom Version...
    • Zoom users should be aware of the important distinction between Cornell-authenticated Zoom accounts (that is, those created through cornell.zoom.us or the Canvas platform) and personal Zoom...
    • If the meeting host assigns you this role, you can enter real-time closed captioning during Zoom meetings. Here's how.
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the...
    • Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.
    • In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee...
    • Test your system, Join by computer, Join by telephone, Mute audio, etc.
    • For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.
    • Free, vendor-provided live training for hosts and participants.
    • Test your system, Change layout, Turn camera off/on, etc.

    Audio Best Practices

    • When possible, use a wired network connection, rather than a Wi-Fi connection. This will generally provide a more consistent and better quality network connection. During the web conference...
    • When part of your session is taking place in a conference room, lecture hall, auditorium, or other large space, the space itself needs consideration to ensure the best possible audio.
    • When hosting an important session, you have a variety of tools available that can ensure your audio quality remains high.
    • When participating in any web or videoconference or webinar, avoid creating background noise whenever possible.
    • The most important step to ensure your web conferencing session has the best audio experience it can is to test in advance. If you encounter an issue while testing, identifying the problem ahead of time will provide you with an opportunity to address and resolve it before the actual session. 

    Manage Meetings & Webinars

    Privacy and Security Tips

    • Increase the security of your Zoom sessions to reduce the chance of unwanted attendees ("zoombombing"). We recommend using as many of these options as you reasonably can without impacting your...
    • Zoom's Waiting Room feature lets the meeting host decide when a participant joins the meeting. People who try to join a meeting without first signing into their Cornell Zoom account...
    • One way Zoombombers have made their way into meetings is by clicking a link that was posted in social media or on the web. Always keep your meeting information private and share through secured...
    • In Cornell Zoom, by default only the host can screen share, and screen annotation is turned off. You can change these settings. Allow Attendee Screen Sharing To allow...
    • If you need to remove an uninvited or disruptive attendee from a Zoom meeting: Open the Participants window if it's not already open by clicking Manage Participants in the Zoom meeting...
    • Requiring your attendees to authenticate by being signed in to Zoom with a Cornell NetID and password can make your Zoom meeting more secure. It can also save you...

    Troubleshooting

    Zoom for Teaching

    • Zoom Rooms provide an advanced set of online visual collaboration features, including two displays of your Zoom meeting: A dedicated Gallery view shows the Zoom meeting's on-...
    • "Zoom Rooms" are a new dedicated classroom technology from Zoom that give instructors the option to better coordinate their visual collaboration—video screen sharing, whiteboarding,...
    • When you schedule a Zoom meeting for a course, it is important also to book the Zoom Room as a location for your recurring course meeting. You can do this by using Outlook to send an...
    • When you share your screen in Zoom, there is an advanced screen sharing option. When you click Share Screen, at the top of your sharing selection window there is an Advanced tab....
    • For those teaching in person with an online component, it is important to connect the Zoom Room-equipped teaching space to the scheduled online Zoom meeting. Instructors can either...
    • Cornell’s Center for Teaching Innovation supports the Cornell teaching community with individualized services, programs, institutes, and campus-wide initiatives. Their Spring Teaching Resources...
    • Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others.
    • Tutorial Video: "Using Zoom Rooms: Using the Whiteboard" Watch this video Using the Whiteboard on Cornell's Center for Teaching Innovation Zoom webpages. Zoom Room...
    • As of January 2021, the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default. Zoom offers the ability to provide real-time...
    • Instructors can share a presentation from their laptop and annotate it in the Zoom meeting. If they have not already done so, meeting hosts must Enable Annotation of Shared Content in a...
    • Zoom Rooms have been outfitted with a document camera dedicated to delivering a view of the physical blackboards or whiteboards in the teaching space. In the Zoom Rooms, this camera is called the...
    • The Zoom Room can mirror the screen content of an iOS device, such as an iPad or iPhone, to the meeting. Tutorial Video: "Using Zoom Rooms: iOS Mirroring" Watch this video iOS...