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  • Attend Meetings & Webinars

    • This article describes how to activate your Zoom account, which you will need to do once before you can run a meeting or webinar.
    • You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.
    • The following link will take you to the vendor's help documentation: How Do I Join a Meeting?
    • Whether for personal reasons (illness, family care, etc.) or broader situations (pandemic, severe weather, etc.), you may need to be able to connect to the university from remote locations. This article summarizes how Zoom can help with that.
    • When you share your screen in Zoom, there is an advanced screen sharing option. When you click Share Screen, at the top of your sharing selection window there is an Advanced tab....
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • To ensure that you are taking advantage of Zoom’s latest video and security features, keep your desktop client application updated to the most recent version. Beginning November 1, 2021,...
    • Zoom users should be aware of the important distinction between Cornell-authenticated Zoom accounts (that is, those created through cornell.zoom.us or the Canvas platform) and personal Zoom...
    • If the meeting host assigns you this role, you can enter real-time closed captioning during Zoom meetings. Here's how.
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the...
    • Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.
    • In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee...
    • Test your system, Join by computer, Join by telephone, Mute audio, etc.
    • For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.
    • Free, vendor-provided live training for hosts and participants.
    • Test your system, Change layout, Turn camera off/on, etc.

    Audio Best Practices

    • When possible, use a wired network connection, rather than a Wi-Fi connection. This will generally provide a more consistent and better quality network connection. During the web conference...
    • When part of your session is taking place in a conference room, lecture hall, auditorium, or other large space, the space itself needs consideration to ensure the best possible audio.
    • When hosting an important session, you have a variety of tools available that can ensure your audio quality remains high.
    • When participating in any web or videoconference or webinar, avoid creating background noise whenever possible.
    • The most important step to ensure your web conferencing session has the best audio experience it can is to test in advance. If you encounter an issue while testing, identifying the problem ahead of time will provide you with an opportunity to address and resolve it before the actual session. 

    Manage Meetings & Webinars

    • The following link will take you to the vendor's help documentation: How Do I Host a Video Meeting? Designate Someone to Be an Alternative Host or a Co-Host For...
    • You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.
    • A variety of free license upgrades are available to users with a business need.
    • Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor's instructions and information about Zoom Webinars.
    • Chart comparing Zoom and Standards-Based Video Conferencing features and recommended uses.
    • [[{"fid":"13809","view_mode":"wysiwyg","fields":{"format":"wysiwyg","field_file_image_alt_text[und][0][value]":false,"field_file_image_title_text[und][0][value]":false},"type":"media","...
    • You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info,...
    • Yes.
    • One way Zoombombers have made their way into meetings is by clicking a link that was posted in social media or on the web. Always keep your meeting information private and share through secured...
    • When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.
    • No.
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default. To enable annotations for your Zoom meetings: Log in to your Cornell...
    • Dialing In to the H.323/SIP Room Connector On an H.323 Device Dial using one of the following: IP Address only, then enter meeting ID on the welcome screen IP...
    • Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page.
    • You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the...
    • Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.
    • You can manually provide closed captioning in real-time during Zoom meetings. Here's how.
    • If you previously used Jabber (which is being discontinued at Cornell) for video conferencing, you should switch to using Zoom's Room Connector features.  If you are connecting to...
    • You can install the Outlook plugin to schedule meetings directly from Outlook (more information on Zoom's Use the Outlook Plugin page), or you can copy and paste the meeting invitation in to a new...
    • In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee...
    • Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others.
    • Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications. The current add-in that integrates Outlook and Zoom is provided by Microsoft. Previously, Zoom offered a Plug-in for Outlook that is no longer supported by Microsoft and Apple. This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in. This means that if you need to make changes to an old Zoom meeting that was scheduled with the legacy Zoom plug-in, it is recommended that you simply delete the old meeting and reschedule it using the new Microsoft add-in.
    • Test your system, Join by computer, Join by telephone, Mute audio, etc.
    • Resources for how to conduct and participate effectively in online meetings.
    • Lock meeting, Mute all, Allow screen sharing, etc.
    • What is the difference between a host and a co-host? A host is the “owner” of a meeting or webinar and is the person who can administer the meeting via the host controls. The host is the...
    • As of January 2021, the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default. Zoom offers the ability to provide real-time...
    • It is still possible for a meeting to start with you (the host) even with Join Before Host disabled. If you have given someone Scheduling Privilege (which allows them to schedule meetings on your...
    • For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.
    • How to schedule, Registration options, Polling options, etc.
    • How to share, Sharing sound, Sharing Powerpoint, etc.
    • Free, vendor-provided live training for hosts and participants.
    • Test your system, Change layout, Turn camera off/on, etc.
    • Free, vendor-provided videos covering many hosting topics.
    • Increase the security of an already-scheduled meeting by adding a password. This can be done either using the Zoom website, your Outlook Calendar, or one of several Outlook Zoom plugin and add-ins.
    • Breakout rooms allow meeting hosts to split up meeting participants into as many as 100 separate sessions. The meeting host can choose to split the participants of the meeting into these...

    Privacy and Security Tips

    • Increase the security of your Zoom sessions to reduce the chance of unwanted attendees ("zoombombing"). We recommend using as many of these options as you reasonably can without impacting your...
    • Zoom's Waiting Room feature lets the meeting host decide when a participant joins the meeting. People who try to join a meeting without first signing into their Cornell Zoom account...
    • One way Zoombombers have made their way into meetings is by clicking a link that was posted in social media or on the web. Always keep your meeting information private and share through secured...
    • In Cornell Zoom, by default only the host can screen share, and screen annotation is turned off. You can change these settings. Allow Attendee Screen Sharing To allow...
    • If you need to remove an uninvited or disruptive attendee from a Zoom meeting: Open the Participants window if it's not already open by clicking Manage Participants in the Zoom meeting...
    • Requiring your attendees to authenticate by being signed in to Zoom with a Cornell NetID and password can make your Zoom meeting more secure. It can also save you...

    Troubleshooting

    Zoom for Teaching

    • Zoom Rooms provide an advanced set of online visual collaboration features, including two displays of your Zoom meeting: A dedicated Gallery view shows the Zoom meeting's on-...
    • [[{"fid":"13809","view_mode":"wysiwyg","fields":{"format":"wysiwyg","field_file_image_alt_text[und][0][value]":false,"field_file_image_title_text[und][0][value]":false},"type":"media","...
    • When you schedule a Zoom meeting for a course, it is important also to book the Zoom Room as a location for your recurring course meeting. You can do this by using Outlook to send an...
    • When you share your screen in Zoom, there is an advanced screen sharing option. When you click Share Screen, at the top of your sharing selection window there is an Advanced tab....
    • For those teaching in person with an online component, it is important to connect the Zoom Room-equipped teaching space to the scheduled online Zoom meeting. Instructors can either...
    • Cornell’s Center for Teaching Innovation supports the Cornell teaching community with individualized services, programs, institutes, and campus-wide initiatives. Their Video and Multimedia ...
    • Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others.
    • Zoom Room Whiteboard Controls This article provides information about using the whiteboard feature found in the Zoom Room app's touch panel interface. For information about using the...
    • As of January 2021, the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default. Zoom offers the ability to provide real-time...
    • Instructors can share a presentation from their laptop and annotate it in the Zoom meeting. If they have not already done so, meeting hosts must Enable Annotation of Shared Content in a...
    • Zoom Rooms have been outfitted with a document camera aimed to deliver a view of the physical blackboards or whiteboards in the teaching space. In the Zoom Rooms application, this camera...
    • The Zoom Room can mirror the screen content of an iOS device, such as an iPad or iPhone, to the meeting. Tutorial Video: "Using Zoom Rooms: iOS Mirroring" Watch this video iOS...